Auburn, Alabama

Executive Support Assistant I/II, Auburn University

The Organization

About Auburn:
Auburn University is a public land-grant university with strong academic and research programs, ranked by U.S. News & World Report among the top 50 public universities nationwide for 20 consecutive years. With more than 24,600 undergraduate students and a total enrollment of more than 30,000 with 1,330 faculty members, Auburn is the second-largest university in Alabama. Auburn University’s mission is rooted in the commitment to outstanding instruction, meaningful research, and life-changing outreach. From robust educational experiences to vibrant athletic pursuits, our traditions run deep.

Job Summary

Provides executive-level support to assist and coordinate administrative operations while exercising a high degree of discretionary authority in the office of the Executive Director, Advancement Talent & Culture.

Beyond the campus, Auburn provides the primary academic support for a number of major state industries, businesses, and occupations through its wide range of degree programs, professional education, and training. Auburn’s impact includes an earning capacity of more than $3.4 billion by Auburn graduates in Alabama.

Why employees choose Auburn: Employees enjoy competitive benefits that include top-notch health insurance, generous retirement plans, tuition assistance for employees and dependents, flexible spending accounts and more. Learn more about Auburn’s impact, generous employee benefits, and thriving community by visiting

Our commitment: Auburn University is committed to a diverse and inclusive campus environment. Visit to learn more about our commitment to expanding equity and inclusion for all.

Essential Functions          

•               Resolves issues and/or provides advice in accordance with AU Policies and Procedures where possible, and using independent judgment, refers issues requiring review.

•               Schedules meetings and organizes and prioritizes calendar and makes travel arrangements.

•               Prepares letters, memos and correspondence in response to communications received by the office, including external and internal University correspondence.

•               Coordinates materials for high profile meetings and events to include working directly with computer operations staff members to assist in compiling statistical data reports for weekly and called meetings.

•               Coordinates paper flow for the office and sorts and distributes mail; handles faxing, copying of material, and mail-outs, as well as filing completed paperwork.

•               May perform numerous administrative duties including, but not limited to preparing and monitoring the budget, payroll, travel expense vouchers and invoices, contractual agreements, cash and bank deposits, time logs, work orders, supplies, staffing correspondence, and/or class schedules.

•               May act as point of contact for students, faculty, departments, and vendors/outside agencies.

Education Level

High school diploma or equivalent

Minimum Skills, License, and Certifications

Minimum Skills and Abilities     Knowledge of office rules, procedures and operations that require previous training and experience to perform.

EEO Statement

Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants      

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