The Organization
About Dana-Farber Cancer Institute:
Embody Dana-Farber’s Core Values: Impact; Excellence; Compassion & Respect; and Discovery every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute. Foster an ethical, positive, results-oriented culture founded on open communication.
Dana-Farber is pursuing an ambitious, multi-year fundraising effort to change the future of cancer research and care: The Dana-Farber Campaign. This $2 billion campaign is the largest in the Institute’s history and one of the largest ever in the U.S. focused solely on cancer. Philanthropy raised through The Dana-Farber Campaign will accelerate the Institute’s strategic priorities by supporting revolutionary science, extraordinary care, exceptional expertise, and essential opportunities—helping us prevent, treat, and Defy Cancer.
Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff. Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.
Position Overview
Assistant, Event Fundraising
Dana-Farber Cancer Institute
Brookline, MA
Full Time (4-5 days remote/week)
The Assistant provides administrative support to an Associate Director of Event Fundraising and other team members as needed. The Assistant collaborates on logistics and details for various committee driven events, and community fundraisers. Manages portfolio of donors and volunteers. Responsible for assisting the entire Division with reaching financial goals. Resume and cover letter required with application submission.
DFCI guidelines state that employees must reside in Massachusetts, New Hampshire, or Rhode Island.
Requirements:
Coordinate Projects and Administrative Activity for Associate Director of Event Fundraising
· Assists in managing Associate Director’s calendars, including travel arrangements and meeting requests;
· Manage the monthly reconciliation of the Associate Director’s credit card.
· Assist in design and production of written materials such as solicitations, acknowledgments, proposals, invitations to events. Proofread/edit written materials.
· Distribute copy materials, answer phones.
· Participate in ad-hoc special projects.
Overall Event Fundraising Office Management
· Assist with fiscal year projections and expense tracking. Assist with departmental billing; review departmental budget, manage supervisors’ monthly expense reports, process expenses, and reconcile procurement card transactions.
· Process vendor invoices.
· Respond to calls from volunteers, donors, prospects, staff, as well as general inquiries; evaluate urgency, suggest appropriate response, assess when situation merits supervisory assistance.
· Create/maintain organizational and management systems for the department.
· Create and distribute agendas, briefings, and Call Reports as necessary.
· Develop expert knowledge of management systems and databases including ClearView, Luminate Online, PeopleSoft, and Event Management System.
· Maintain and distribute monthly status reports, meeting notes, agendas, gift revenue as requested.
· Provide support for front desk and related duties as requested and needed.
Fundraising Event Support
· Coordinate volunteers and interns and assist in preparation of their work.
· Support the management of third-party event procedures and policies.
· Attend, work, and provide support at all internal Event Fundraising as well as at external events, as assigned; responsibilities may include managing auctions, tracking RSVPs and event registration, and volunteer management.
· Assist team members with the execution of internal events; responsibilities may include project planning, working with external vendors, drafting and editing documents, including briefings for Institute leadership.
· Maintain confidentiality regarding donor, volunteer, and patient information.
· Exhibit strong interpersonal relationship management skills in working with various event managers and committees.
· Responsible for assisting the entire department reach financial goals.
· Reports to an Associate Director of Event Fundraising. This position has direct supervision of temporary staff and volunteers but will seek major decision-making authority from direct supervisor. However, decision-making on day-to-day tasks and good judgment is required for dealing with Institute donors, trustees, and senior staff and confidential information.
Qualifications:
· Associate degree and/or administrative training degree required.
· As this level position is often considered a “base” for someone pursuing a career in Philanthropy, a bachelor’s degree is preferred. 1-3 years of administrative experience.
· Excellent written and verbal communications skills are necessary with a strong orientation to customer service.
· Strong attention to detail, organizational skills, and ability to manage a variety of projects are essential.
· Directed and self-starting attitude with the ability to work independently as well as part of a team required.
· Solid computer skills and competency in Microsoft Office Suite products is absolutely necessary.
· High degree of confidentiality must always be exercised.
· Experience with diverse donors is a plus.
To learn more and to apply, please visit: https://careers.dana-farber.org/assistant_eventfundraising
About Dana-Farber Cancer Institute:
Embody Dana-Farber’s Core Values: Impact; Excellence; Compassion & Respect; and Discovery every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute. Foster an ethical, positive, results-oriented culture founded on open communication.
Dana-Farber is pursuing an ambitious, multi-year fundraising effort to change the future of cancer research and care: The Dana-Farber Campaign. This $2 billion campaign is the largest in the Institute’s history and one of the largest ever in the U.S. focused solely on cancer. Philanthropy raised through The Dana-Farber Campaign will accelerate the Institute’s strategic priorities by supporting revolutionary science, extraordinary care, exceptional expertise, and essential opportunities—helping us prevent, treat, and Defy Cancer.
Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff. Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.
How To Apply
To learn more and to apply, please visit: https://careers.dana-farber.org/assistant_eventfundraising