Brooklyn, NY

Donor Engagement Associate, Brooklyn Community Foundation

The Organization

About the Foundation

Brooklyn Community Foundation is the first and only public foundation solely dedicated to New York City’s largest borough. We are on a mission to spark lasting social change, mobilizing people, capital, and expertise for a fair and just Brooklyn. Since our founding in 2009, Brooklyn Community Foundation has provided over $60 million in grants to more than 300 nonprofits through our Community Fund and Donor Advised Fund program. The Foundation is committed to racial justice and to challenging systemic racism through all aspects of our grant-making, advocacy, operations, and governance. Visit for more information.

Position Overview

The Donor Engagement Associate provides core support for the Development team and Director of Donor Engagement to engage Brooklyn’s base of philanthropists and change-makers. This position plays an integral role in the growth, maintenance, stewardship, and cultivation of Brooklyn Community Foundation’s donors through database management, mailings, events, relationship building, and prospect research. Strong candidates will have a couple years of experience honing a keen attention to detail on projects that target and activate a variety of constituents. This position is newly created to respond to the Foundation’s growth and significant increase in assets. This is a full-time non-exempt position reporting to the Director of Donor Engagement.


The responsibilities of the Donor Engagement Associate include but are not limited to:

Donor Relations and Data Management

·         Act as primary manager of CRM database for donor information, incoming donations, and account notes, including:

o   Coordinate pledge documentation

o   Track board give/get donations

o   Ensure accuracy and quality of reports; reconcile reports with accounting database

·         Generate acknowledgement letters (electronic and/or handwritten) for donations received

·         Conduct prospect research on new/existing donors and sponsors, and maintain list of prospects

·         Provide administrative support for liaising with donors (draft correspondence, make recommendations, answer questions, etc.)

·         Bring creative approaches to engage and cultivate new/existing donors and donor advisors and build own relationships, keeping the Foundation’s focus on racial equity front and center

·         Provide support to recruit and manage Spark Prize Committee members by sending invitations, drafting outreach and communications, and tracking paperwork and attendance

·         Manage organizational calendars, including events and deadlines to ensure staff deliver all projects/activities in a timely manner (i.e. annual appeal, event deadlines, Spark committee due dates)

·         Manage Annual Appeal (schedule, creation, lists, assist with mailing)

·         Assist in preparing board and committee meeting materials, attend meetings as needed

Events and Logistics

·         Assist in planning and implementing special events, in-home donor events, and public events

·         Compile lists and donor information for invitations and guest lists; track and manage RSVPs, tickets, tables, and seating plans

·         Partner with Director of Donor Engagement on sponsor offerings, solicitations, and relationship management

·         Manage venue logistics and vendors

·         Help develop individual donor pre-event and post-event stewardship communications


·         Actively participate in the Foundation’s cross-departmental racial equity working groups

·         Attend team and all-staff meetings

Abilities and Competencies

·         Excellent writing, editing, and communication skills

·         Superior attention to detail

·         Ability to multi-task and adjust priorities as competing projects vie for attention

·         Keen sense of discretion, especially when handling confidential and sensitive information

·         Customer service mentality, adapting one’s approach to various audiences

·         Ability to work independently and also be collaborative; to take both initiative and direction


·         At least two years of professional experience in a relevant position, preferably in administration, development, or communications/marketing

·         Proficient in Microsoft Office (Word, Excel, PowerPoint)

·         Experience with CRM database management; familiarity with Salesforce a plus

·         Passion for creating opportunities for Brooklyn’s residents

·         Commitment to the Foundation’s racial equity focus and core values

Additional Information

Due to the coronavirus pandemic, the Donor Engagement Associate role will be a remote position through at least June 2021, and interviews will be conducted via Zoom. The Foundation plans to resume in-person operations when it is safe to do so, and the position will then be based in the Foundation’s office in Crown Heights, Brooklyn. The Foundation will provide at least one month of advance notice before the return to in-office operations.

The Foundation offers an excellent benefits package, which includes generous paid time off, employer-paid health, vision, dental and life insurance, and a vibrant, dedicated and flexible work environment.

Salary range: $50-60,000 annually

How To Apply


Email a cover letter and résumé to (no reference letters or phone calls please!) listing Donor Engagement Associate in the subject line.

Brooklyn Community Foundation is an Equal Opportunity Employer. In alignment with its Racial Justice Lens, the Foundation is committed to maintaining a staff that diversifies philanthropy, including lifting up the leadership of people from communities historically underrepresented in the field and those directly affected by structural racism, centering them in decision-making. Additionally, the Foundation does not base any hiring decisions on an applicant’s history of involvement in the criminal justice system.

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