Cambridge MA, WFH till further notice

Coordinator, Alumni Experience, MIT Sloan Office of External Relations

The Organization
The mission of the Office of External Relations is to engage the broad MIT Sloan community; alumni, faculty, staff, students, friends, and organizations; with the school and one another in order to inspire investment of time, expertise, and philanthropic support. Our goal is to sustain an environment where everyone is welcomed, respected, and has equal access to opportunities that allow them to thrive.

Position Overview:
The Coordinator, Alumni Experience is an integral member of the Alumni Experience team, responsible for managing projects and programs and offers a high level of coordination that helps advance the goals of the team. The Coordinator will project manage a team of the MIT Sloan Alumni Board and will oversee the annual board meeting including logistics and on-site management. They will also manage a selection of Reunion committee volunteers and Reunion events. They will work closely with regional Sloan Club and Sloan 5 leaders, providing both students and alumni with a high level of technical and customer service. Additionally, they will manage logistics and event planning for alumni participation in the EMBA Electives program held in January as well as the Alumni Opportunities Fair, held in May for graduating students, and occasional small regional alumni events. They will need to develop excellent relationships within MIT Sloan Office of External Relations, across the Institute, and with the alumni community. They will prioritize solid partnerships and collaboration, innovation, and communication with the goal of increasing volunteers, alumni engagement, and philanthropic giving. They will need to have data skills and experience with the technologies that will allow us to connect with alumni virtually. Additionally, this person must think creatively and have an understanding of the nature of alumni-based or engagement-based programming.
Some travel, evening, and weekend work is required

Principal Duties and Responsibilities (Essential Functions**):
Program Management; 60%: ● Alumni Board: Project manage the MIT Sloan Alumni Board, will oversee the annual board meeting including logistics and on-site management, as well as responding to information and data requests. Will manage logistics of virtual and on-site conference calls/meetings, as well as communications. ● Reunion Engagement: Manage the 5 Year Reunion Committee in order to foster meaningful connections in planning connecting with classmates, and encouraging participation in reunion events and in reunion year philanthropy. They will also manage a selection of Reunion events. ● Sloan 5 groups: Execute the day-to-day management of this regionally-based alumni engagement program for graduates of the last 5 years, including recruiting and managing volunteers, managing budgets, tracking data and reimbursements, and assisting volunteers with creating, communicating, and evaluating meaningful events utilizing established program guidelines. ● Event Technology Point Person: Provide direct technical support to staff and MIT Sloan Club and Regional Ambassador volunteers. Work with colleagues in the MIT Alumni Association to share platform developments and improvements in a collaborative manner. Training and continuous learning is expected and will be supported by OER.

Program and Team Collaboration;25%;● Communicate with OER on engagement opportunities for all alumni and donors. ● Contribute to programs and projects being executed as a member of the Alumni Experience Team. • Collect and review data, offering suggestions and solutions to improve. • Manage event communications process in collaboration with the OER Communications team.

Volunteer Management and Alumni Relationship Building;15%: ● Manage alumni volunteers, cultivate new volunteers, maximize their potential and foster a positive and impactful experience. ● Act as a representative of the Alumni Experience team as appropriate at events hosted by alumni or alumni clubs and work in partnership with colleagues on events for alumni. ● This position must be available to staff high profile alumni events such as the Alumni Board Annual Meeting, Reunion Weekend, and cultivation events. Other duties as assigned.

Supervision Received: Reports to the Director of Alumni Experience

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