Director of Institutional Giving, Planned Parenthood of Illinois

The Organization

For over 100 years, building healthy communities has been Planned Parenthood’s mission. Everyday, Planned Parenthood of Illinois helps all kinds of people get the health tools and information—and above all the care and compassion they need—to prevent unintended pregnancies or to plan for families when they are ready.

Position Overview

The Director of Institutional Giving identifies and secures funding from local, regional, and national funding sources—including foundations, government, associations, and corporations to advance PPIL’s strategic initiatives and operations. S/he executes the strategy and manages the relationships with funders and administers the terms of the agreements or contracts with those funders with the responsibility of maximizing unrestricted and restricted funds raised annually and for longer-term projects. S/he provides leadership and management of the department’s staff and fundraising efforts and works across departments to ensure that PPIL is well-positioned to secure funding from a diversified base of institutional partners.  The Director is an articulate spokesperson for PPIL and its programs and priorities in the philanthropic community. The Director of Institutional Giving reports to the Chief Development Officer.

Essential functions:

1. Meet or exceed PPIL’s annual and campaign fundraising goals for institutional funding by identifying, cultivating, soliciting, securing, acknowledging, and stewarding institutional funders.

2. Manage a full range of activities required to prepare, write, and submit grant proposals and reports that are responsive to funder guidelines, including:

– Gathering information from program staff to articulate project goals, activities, anticipated outcomes, successes, challenges, etc.

– Writing/editing letters of intent and grant proposals for submission, including assembling all required documentation and budgets.

3. Keep program staff aware of upcoming deadlines and work in collaboration with them to write/edit reports on existing grants.

4. Keep Finance staff aware of upcoming deadlines and work in collaboration with the Grants Administrator to ensure expenses are appropriately allocated and grant revenue is released from restriction.

5. Monitor grant restrictions and ensure fulfillment of proposal/reporting guidelines.

6. Proactively identify and approach potential institutional funders to establish new funding partnerships and strengthen PPIL’s relationships in the institutional funding community.

7. Oversee maintenance of current records in database, including tracking/reporting submissions and other ongoing donor communications/cultivation efforts.  Manage foundation records using Salesforce.

8. Support internal Development team writing needs, including, but not limited to:

– Editing proposals and reports for other team members

– Supporting senior staff with their funder and donor writing needs

– Producing and editing materials, such as donor briefings, collateral, solicitation letters, newsletters, and reports

Other functions:

9. Keep the Development team and senior leadership informed of grant writing activity, awards/deadlines, and grant reporting through regular updates.

10. Maintain a deep understanding of the organization’s history, programs, current initiatives, and strategic priorities.

11. Collaborate with the Public Policy team to maintain an awareness of the changing political environment around reproductive health and rights, as well as PPFA’s and PPIL’s policy positions therein.

12. Attend team meetings to develop relationships with program and senior staff, share funding-related news, and gather useful program updates for interested funders.

13. Collaborate with the External Affairs teams to ensure consistent language and produce engaging and cohesive content for multiple constituencies.

14. Collaborate with program staff and the Finance and Administration teams to prepare accurate grant budgets and financial reports.

15. In collaboration with the Chief Development Officer, work across departments to sustain, expand, and grow organizational participation in development activities aimed at fostering a culture of philanthropy at PPIL.

16. Play a role in the planning, launch, and successful completion of any current or future PPIL restricted campaigns.

17. Train and supervise staff as assigned, including but not limited to, the Grants Administrator and Development Communications Specialist.

18. Through these activities demonstrate an understanding of and commitment to PPIL core values of access, activism, care, confidentiality, diversity, excellence, integrity, respect, self-determination, and stewardship; practice these values in relations with internal and external customers.

19. Other duties as assigned.

Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, talk, and hear.  The employee frequently is required to use hands and fingers to handle, or feel and reach.  The employee is frequently required to sit.  The employee must occasionally lift and/or move up to 25 pounds.

Supervisor: Vice President of Development

Status: Regular full-time, Exempt

Grade: 6


Education: Bachelor’s Degree required; Master’s degree preferred.

Experience:  At least four to five years of direct experience in grant writing and development for a large nonprofit/advocacy organization; experience with successfully securing government grants preferred. Experience working with complex donor databases; comfort with Blackbaud’s Team Approach and CRM databases preferred. Background in writing about women’s health issues for a variety of audiences preferred, including government agencies, professional foundations, family foundations, and individual donors.

Professional Qualities

Expert proficiency with MSOffice programs, including Excel, Word, PowerPoint, and Access. Strong written communication skills with the ability to write persuasive proposals; strong editing skills, including a comfort with helping program staff communicate their work to donors in a clear and concise manner. Strong administrative and organizational skills, with the ability to multi-task, set goals, and prioritize workload. Comfort in a deadline-driven environment. Effective, collegial communicator who can collaborate with all levels of staff. Strong supervisory skills.  Unflappable in times of crisis and high stress. Ability to function effectively as a team player. Professional integrity, drive, and ability to effectively represent and promote PPIL to external partners with professionalism and tact. Commitment to producing exceptional work products. Must be willing to maintain a flexible work schedule including evening and weekend hours and occasional in-state travel.

Planned Parenthood of Illinois works affirmatively to include diversity among its workforce and does not discriminate in the selection of its staff on the basis of race, color, religion, sex, national origin, age, sexual orientation, disability, income, marital status, or any other dimension of diversity. We encourage diverse candidates to apply for this position.

How To Apply

All applications must be submitted on the Planned Parenthood website.  You can access the posting directly using this link:

Or visit our website at www.

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