Los Angeles, CA

Grant Management Systems Administrator, The California Endowment

The Organization
The California Endowment, a private, statewide health foundation, was established in 1996 to expand access to affordable, quality health care for underserved individuals and communities, and to promote fundamental improvements in the health status of all Californians. Headquartered in downtown Los Angeles, The Endowment has regional offices in Sacramento, Oakland, Fresno and San Diego, with program staff working throughout the state. The Endowment challenges the conventional wisdom that medical settings and individual choices are solely responsible for people’s health. The Endowment believes that health happens in neighborhoods, schools, and with prevention. For more information, visit The Endowment’s Web site at www.calendow.org.

Position Overview
The Grant Management Systems Administrator is responsible for administering, developing and implementing policies and procedures for ensuring the security and integrity of the foundation’s grants management database, online grant applications and reporting, electronic document management systems, and electronic signature software solutions under the supervision of the Director, Grant Operations. As the foundation’s grants management database expert, the position is primarily responsible for systems administration, staff training, specialized reporting, and technical assistance for staff and external stakeholders. The Grant Management Systems Administrator works cooperatively with foundation staff to develop solutions for tracking needs and/or issues, and expansion of foundation-wide usage of the grants management database. The Management Systems Administrator represents Grant Operations as a technical liaison to IT staff and is the foundation-wide expert on the grants management database. The Grant Management Systems Administrator works independently, exercising judgement and discretion with multiple staff levels.


  • System administration of the grants tracking system; user IDs, coding table maintenance, preferences, permissions, including coordination of purging and archival of data, design of speculation for batch utilities.
  • Provides recommendations for policies and procedures and provides training on electronic document management.
  • Through advanced database searches, filter and export date from grants management system to external report writers and/or Excel for creating and maintaining foundation-wide reports and data analysis as applicable.
  • Provides training to staff regarding exporting and parsing data from database and using Excel for analysis.
  • Oversees creation of and design modification of standardized templates for use within the grants management system and the electronic signature systems, including additions, updates and revisions.
  • Provides all new staff with on-site database training, including, running reports, template usage, and adding documents and comments to the database.
  • Develops specialized training presentations, including webinars, and curriculum for staff on new functions within the system or updates and refreshers resulting from upgrades.
  • Supports Grant Operations Department with technical assistance for researching data system solutions needed for changes in grantmaking processes, training and curriculum development,  and design of tracking solutions.
  • Works in concert with IT staff toward resolving front and back-end technical issues with database and electronic signature solutions.
  • Grants database and electronic signature resource and helpdesk to all foundation staff.
  • Foundation liaison for end user problems between database and electronic signature solutions vendors.
  • Oversees all data system maintenance and upgrades through the planning, training and implementation phases of new solutions, including testing and validations.
  • Participates as the primary representative for foundation data solutions in making recommendations for and selecting new data solutions for the foundation.
  • Oversees all conversions to new data solutions through the planning, training and implementation phases of new solutions, including testing and validations.


  • Bachelor’s degree in a technical or business related discipline (e.g., computer science, math, business administration, finance, etc.).
  • Minimum 2 years database management experience.
  • Minimum 2 years of experience managing and/or performing related technical, operational, and project management responsibilities.
  • Strong analytical capabilities.Ability to communicate technical, details to staff, and other stakeholders.
  • Demonstrated ability to effectively train others.
  • Strong active listening, oral and written communication skills; demonstrated ability to work collaboratively, sell ideas, and influence outcomes across departments.

Technical Ability and Skills:

  • Knowledge of grants management software.
  • Strong information technology skills with a specific focus on database management, advanced Excel, Outlook, Word, and report writing skills using Access or Crystal Report applications.
  • Proficient in the use of HTML and SQL
How To Apply
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