Job Title: Chief of Staff (Senior Leadership Role)
Reports To: CEO
Supervises: Consultants as necessary
Salary: $130K – $140K
Philanthropy New York is a trusted community of nearly 300 grant making organizations that develops forward-thinking guidance and programming to address the unique challenges of philanthropy and convenes funders to strengthen ties across the sector.
Philanthropy New York champions effective grant making by building a vibrant philanthropic ecosystem that strives to advance meaningful social change. Through our work, members:
• Convene and collaborate as a community – We bring together philanthropic professionals to share across issues and across professional roles. Practitioners have a place to build collaborative efforts, share practices and learn from peers.
• Share knowledge, skills and transformative practices – We design robust programming and professional and leadership development that equips our members to understand and adapt to shifting norms and emerging trends in the field. Our programs help members cultivate key skills and implement practice models that fit their unique needs.
• Amplify the voice of the philanthropic field – We catalyze collaboration to leverage the power of our members’ collective voice. By championing the opinions of the philanthropic field, we help our members strengthen their advocacy skills.
Reporting to Philanthropy New York’s new CEO, and serving as a member of the executive leadership team, the Chief of Staff is a strategic partner and trusted adviser. The Chief of Staff is a senior leader who will steward the organization’s journey to live into our values. An astute project manager and collaborator, the CoS plays a variety of roles covering executive office, Board, strategic initiatives, human resources, organizational learning and development and strategic communications. The Chief of Staff supports the effectiveness of PNY’s management team to fulfill PNY’s mission and vision and acts as a change management agent, ensuring alignment in planning, implementation, and learning around organizational priorities.
Key areas of responsibility:
- Crafting and facilitating staff-wide planning and organizational learning processes
- Driving human resources processes that deepen PNY’s commitment to equity
- Serving as a thought partner and agent of the CEO, including supporting communications and deepening member engagement
- Collaborating with leadership across the organization to manage cross-departmental projects and strategic initiatives throughout the organization
- Managing the operations and maximizing the efforts of the CEO and Management Team
- Partnering with the CEO to guide change management processes including the creation of mechanisms that hold the board and staff accountable to our values
Lead Strategic Initiatives:
- Support Strategic Planning process and other organization-wide capacity building initiatives by engaging key stakeholders, crafting processes, setting timelines, and managing meeting materials
- Shepherd annual Racial Equity assessments, work with departments and teams to codify learning and identify areas for growth and development
- Support cross-functional projects that involve multiple departments
- Lead teams in the development and implementation of curriculum and other member-facing initiatives
Deepen and drive HR and change management
- Identify and implement organizational learning and development opportunities, including opportunities to embed learning and development in existing structures
- Working with the Executive Team and Senior Leadership, support the thoughtful design and update of all aspects of organizational life and HR processes in service to PNY’s values
- Guide change management as PNY continues to evolve and live into our commitment to equity and our role as a catalytic agent for sector change
Support strategic communication in service to organizational change
- Working with Communications department:
- Identify key messages that support PNY member learning and leadership of the sector
- Identify opportunities to amplify the voices of PNY members’ messaging in the CEO’s communications
- Ensure all communications have a clear racial equity analysis and are inclusive of the voices and thought partnership of members and colleagues of color in the sector
- Serve as a representative of PNY on panels, in member networks, and in other forward-facing roles
- Craft and facilitate the creation of internal and board communications such as periodic CEO updates and annual reports, board memos and summaries of strategic initiatives
Manage Cross-Organizational Projects:
- Across a variety of organizational projects that require cross-departmental collaboration, ensure flexible and adaptive project management by:
- Identifying key stakeholders and building cross-functional teams
- Build consensus-driven deadlines
- Help teams to problem-solve in a way that aligns with PNY’s values when challenges or decisions arise
- Drive awareness of projects throughout the organization
- Create a thoughtful transition so that projects have adequate internal leadership to carry forward
Engage with PNY Membership and Learning Programs:
- Facilitate certain PNY networks, working groups, or board committee work
- Contribute to PNY’s cohort based programming including supporting the refinement of curriculum, recruitment of members to serve as faculty and, if skilled at facilitation, facilitating workshops
- Shape tools for member feedback such as evaluations, surveys, and other instruments
Maximize Executive Team Leadership:
- Ensure efficient operation of Executive Team and Joint Executive Team/Senior Leadership meetings through thorough meeting preparation, managing next steps and implementation and stewarding reporting processes
- At least 10 years of professional experience in organizational development, nonprofit management, consulting, or project management, with at least 5 years of supervision experience
- Knowledge of and engagement with the philanthropic and nonprofit field
- Strong project management skills – ability to engage across teams in an inclusive and supportive manner to move projects to completion
- Effective and concise written and spoken communication, including communicating complex ideas in creative, accessible terms
- Experience shepherding organizational and departmental learning
- Adept at juggling multiple priorities and flexibility to shift priorities as needed
- Learning mindset and open to ensuring that mistakes or setbacks are opportunities for reflection and re-commitment
- Demonstrated understanding (lived and/or learned) of racial equity and individual commitment to growth on issues related to racial equity
- Experience supporting an organization in actively naming and taking action to become anti-racist
- Understanding of change management and appreciation for the stages of organizational change
- Experience working with a board, maintaining high levels of discretion and confidentiality
Salary range: $130,000 – $140,000, based on experience.
How To Apply
Please send a resume and a cover letter via email outlining: your interest in the position, your skills and experience managing complex projects and organizational change and your qualifications for the role.
Please send submission no later than June 9th via email to firstname.lastname@example.org
Subject Line: (Your Name) – Chief of Staff
No phone calls, please. Please note that due to the high volume of resumes we receive, we are unable to respond to all candidates. We will be directly in touch with candidates for first round telephone interviews.
Philanthropy New York is committed to creating a more equitable workplace. We value diversity and are dedicated to the recruitment, inclusion and retention of individuals of diverse backgrounds, sex, race, religion, gender preference and sexual orientation. We encourage folks from BIPOC, LGBTQ and other intersectional identities to apply.