Novato, CA; Marin County; Bay Area

Administrative Officer, Marin Community Foundation

The Organization

Marin Community Foundation (MCF) was established in 1986 with the assets of a trust from long time Marin County residents Leonard and Beryl H. Buck. MCF was founded with one simple aspiration: to make a difference in the lives of others through thoughtful, effective philanthropy.  MCF’s mission is to encourage and apply philanthropic contributions to help improve the human condition, embrace diversity, promote a humane and democratic society, and enhance the community’s quality of life, now and for future generations.

Over 450 individuals, families, businesses, and community groups have established funds at MCF.  Grants made from these funds support a wide range of issues within Marin County, elsewhere in the U.S., and around the world.  Governed by a nine-member Board of Directors along with its President and CEO, MCF is one of the largest community foundations in the United States, managing over $2.0 billion in assets and distributing approximately $80 million annually in grants.

Position Overview

Position Purpose:

The Administrative Officer for Community Engagement provides administrative and clerical support for the Vice President for Community Engagement to meet the objectives of the Community Engagement Department (CE) and serves as CE’s point of contact and liaison with other departments in the Foundation.

Responsibility Level:

The Administrative Officer reports to the Vice President for Community Engagement (VP, VPCE).

Essential Functions:


·         Manages scheduling for the VP and attends meetings to take minutes as required.

·         Helps keep track of VP’s priorities by managing calendars and provides reminders as needed.

·         Provides project and administrative oversight and support to the VP and department.

·         Manages the production and distribution of the Buck Family Fund board book, including preparation of materials and workflow.

·         Provides quality customer service to internal and external customers.

·         Serves as a liaison between the office of the VPCE and external consultants regarding contracts, scheduling, review, tracking, and processing of invoices.

·         Reviews, updates and improves grant-making process systems and protocols.  Assists in revising grant-related policies, procedures, reports, and job aids.

·         Organizes and schedules orientation and ongoing trainings for Program Associates and Assistants, and as requested, for other staff.

·         Convenes periodic meetings of the Program Associates and Assistants to streamline work, arrange for cross-training/support, and address problems and concerns as they arise.

·         Performs other duties as assigned.

Performance Standards:

The Administrative Officer’s performance will be evaluated by the VPCE on her/his ability to perform the essential functions of the position, the ability to demonstrate the skills described below, the ability to meet annual individual and departmental goals, the ability to complete projects and assigned tasks in an accurate and timely manner.  The incumbent will also be evaluated on her/his written and verbal communication skills, attention to detail, ability to set priorities, judgment, and professionalism in interactions with staff and community members.



Knowledge, Skills, and Abilities:

·         B.A./B.S. degree required or A.A. degree in a related field of study and 3 years of additional work experience as described in the essential functions of the job description.

·         Five years of executive support experience.

·         Proficient writing, editing and proofreading skills with the ability to gather and organize information appropriately

·         Intermediate proficiency with Microsoft Office (Outlook, Word, Excel), and the ability to effectively utilize proprietary software.

·         Strong planning and implementation skills; research and synthesizing abilities.

·         Excellent ability to prioritize, organize, and manage multiple competing assignments and responsibilities.

·         Excellent customer service and communication skills (listening, interpersonal, oral, and written).

·         A high degree of professionalism, confidence and flexibility that allows the incumbent to work collaboratively and effectively with clients and colleagues of diverse backgrounds.

·         Excellent interpersonal skills with the ability to work well in a team environment.  Ability to develop and maintain a good working relationship with the Foundation staff, members of the community, elected officials, the media, colleagues in other foundations, and members of the nonprofit sector.

·         High level of personal and professional integrity, confidentiality, diplomacy, and ethics.

·         Interest in philanthropy and the non-profit community.

How To Apply

Contact: Perfect Timing at or

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