Petaluma, CA

Executive Coordinator, Grantmakers Concerned With Immigrants & Refugees (GCIR)

The Organization

Grantmakers Concerned with Immigrants and Refugees (GCIR) envisions a society in which everyone thrives no matter where they were born. To make that vision a reality, we galvanize philanthropy to advance immigrant justice and belonging. As the nation’s only immigrant-focused philanthropy-supporting organization (PSO), we work with our more than 130 member institutions, the 1,200 individual grantmakers in our network, our partners in the field, and other PSOs to mobilize funder resources on the most pressing issues facing immigrants, refugees, and asylum seekers.

In 2017, Inside Philanthropy named GCIR the Funders’ Affinity Group of the Year for leading funder pushback to anti-immigrant policies. In 2021, as we enter a new era for our organization and our country, we will build on our 30-year history to drive short- and long-term immigrant-related philanthropic investments and advance a vision for a just, equitable, and inclusive society for all.

Our work in the philanthropic sector is grounded in the following values:

Justice: We are committed to racial, social, and economic justice.

Belonging: We believe that belonging is essential to building strong communities and a healthy democracy.

Humanity: We believe that everyone is connected by our shared humanity.

Courage: We believe that taking risks is imperative to achieve a just and equitable society.

Solidarity: We are united with other movements and communities in the pursuit of civil and human rights.

The GCIR staff comes from all walks of life, many of us with immigrant and refugee backgrounds and some of us with non-traditional career paths. We have an office in the San Francisco Bay Area and remote staff in New York and Washington State. GCIR members are local, state, regional, and national foundations who transcend issue area, geographic region, and ideological categorization. For more information, visit

Position Overview

GCIR is seeking a full time Executive Coordinator to support our executive and governance functions and contribute to the overall success of our organization. As a Coordinator, this position is expected to bring a higher level of experience and professionalism than an Assistant-level position within our organization. This position reports to and works closely with the President. This position focuses on administrative duties critical to the organization. Exemplary administrative skills are required, and a candidate with excellent writing, analysis, and research skills will also have the opportunity to work on substantive projects in which the President is involved. Specific duties and responsibilities will include the following:

President Support (~60%)

Manage and coordinate the President’s calendar, including monitoring upcoming commitments and appointments, responding to scheduling requests, and making all meeting-related arrangements, including travel and lodging

Assist the President in preparing for meetings, including conducting research and developing materials such as presentations o Attend and take notes at meetings as requested

Arrange logistics for meetings, conference calls, and other engagements

Follow up on contacts made by President, as directed, including adding new contacts to the database

Organize the President’s electronic files and filing systems

Prepare the President’s expense reports

Proactively manage the task list and assigned activities, verifying status and providing assistance and reminders where appropriate

Board of Directors Support (~25%)

Schedule board and committee meetings

Manage meeting logistics and arrangements, including vendor contracts and travel arrangements o Prepare and organize meeting materials

Take notes and prepare meeting minutes

Support the board nominations and elections processes

Maintain records, such as board and committee meeting minutes, to ensure that GCIR is in compliance with its bylaws and federal and state laws as a nonprofit corporation

Maintain updated board contact list, board member profiles, and database

Management Team Support (~10%)

Support the Management Team by coordinating logistics for meetings and retreats

Ensure the timely preparation and distribution of materials (e.g. requests, agendas, schedules, notices)

Track ongoing Management Team projects and deliverables, in collaboration with the President

General Administration and Other Duties (~5%)

Schedule internal meetings, as assigned o Handle special projects, as assigned

How To Apply

Please submit a cover letter and resume with the job title in the subject line to The deadline to apply for this position is June 20th . In your cover letter, please explain why you are interested in this role and how your experience and skills are relevant. No phone calls or email inquiries please.

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