The Scattergood Foundation believes major disruption is needed to build a stronger, more effective, compassionate, and inclusive society where behavioral health is central. We approach our work with humility and strive to share power responsibly while being unrelenting advocates for practices that advance equity for all. At the Foundation, we THINK, DO, and SUPPORT in order to shift the paradigm and practice for behavioral health, and recognize the unique spark and basic dignity in every human.
The Scattergood Foundation organizes our work in three main areas:
- THINK: We curate thought leadership from leading experts in the areas of behavioral health, philanthropy, advocacy, and policy. The Foundation provides a platform for individuals and organizations to present disruptive ideas and theories which challenge the status quo in behavioral health.
- DO: We provide a variety of technical assistance and consulting services to grantees and partners. Foundation staff shares their experience and expertise to build capacity within organizations to meet their goals and deliver on their mission.
- SUPPORT: We support programs financially through four mechanisms: our grant portfolio, participatory funds, Policy Meets Practice, and program related investments.
The Learning & Community Impact Grants Manager will provide contract, grantmaking and operational management to assigned participatory grantmaking programs. They will carry out a wide variety of duties to support the implementation of several participatory grantmaking programs.
The position will require a strong knowledge of the Scattergood Foundation’s administrative policies and practices, as well as working knowledge of the content areas of assigned participatory grantmaking programs. They will be responsible for the management of the Foundation’s participatory grantmaking programs and will work in close collaboration with programmatic staff across the lifecycle of each program. The ideal candidate will have strong attention to detail, strong organizational and problem-solving skills, be grantee service oriented, and enjoy supporting the Foundation’s overall mission and vision. They will be able to work independently and as a part of a team to coordinate programmatic efforts.
They will also play a critical role in the effective operations and execution of the participatory grantmaking programs by learning and optimizing the Foundation’s policies and procedures related to contract generation and management and ensuring alignment to best practices. They will collaborate with representatives from each assigned program to review and propose updates with the goal of ensuring consistency, quality, and timeliness in all aspects of processing and management. In this capacity, they will report to the Director of Learning and Community Impact.
The Foundation structures our work through a portfolio of interconnected initiatives. All staff play a role in connecting and synthesizing knowledge across teams to further the Foundations’ mission and vision. Therefore, this person may be assigned to any of the Foundation’s initiatives based on evolving organizational needs.
Essential Duties and Responsibilities:
- Coordinates with the Director of Learning and Community Impact, programmatic staff, and external partners to provide full lifecycle grants and contract management, ensuring compliance with project specific requirements and Foundation-wide policies and procedures
- Serves as a key point of contact for new and existing partners to coordinate communication regarding agreements, technical assistance, and/or content feedback and support. This includes regularly participating in program team meetings, to stay abreast of the implementation plans and other relevant context necessary to support the development and management of related contracts.
- Takes a leadership role in maintaining team accountability and responsibility as it relates to partner contracts and agreements
- Supports the evaluation, documentation, adoption, and consistent execution of grant management policies and procedures, including content, timeliness, and compliance
- Participates in meetings with funders, vendors, etc
- Participates in decision-making groups, community advisory groups, and grantee learning community sessions
- Participates in grants management trainings
- Conducts research as needed
- Manages the partnership due diligence and online application process using Foundant Online Grantmaking System
- Creates new processes in Foundant
- Aids applicants, reviewers, board members and other staff in Foundant
- Implements grant approval/denial recommendations in the Foundant including the creation of contracts, report templates and more
- Leverages Foundant tools and processes to track all grant progress ensures the highest level of compliance
- Exports and analyze reports from Foundant
- Monitors and organizes reporting and expenditure reports from grantees and coordinates with accounting firm to provide bookkeeping.
- Reviews reports/deliverables for completeness and coordinates programmatic analysis for subsequent payments between bookkeeper and Chief Operating Officer
- Maintains key related documentation in the appropriate files and systems for grants/contracts, MOUs, and other relevant documents
- Serves as liaison for operational effectiveness for participatory grantmaking programs
- Acts as a thought partner in executing operations systems and procedures.
- Identifies opportunities for increased efficiency and collaborates with appropriate partners to ensure seamless utilization of tools and processes
- Shares recommendations and trends proactively with program leaders
- Coordinates all logistics for decision-making groups, community advisory groups, and grantee learning communities for the participatory grantmaking initiatives including but not limited to:
- Scheduling of meetings
- Securing locations and meeting rooms
- Hosting virtual meeting spaces
- Taking meeting notes
- Ordering catering for in-person meetings
- Sending meeting reminders
- Developing meeting materials with Director of Learning and Community Impact and partners
- Partners with team members to support the development of written and other necessary materials for internal and external stakeholders
- Supports in audit preparation as needed
- Performs site visits when needed
- Attends conferences and training events to maintain currency on topics related to position
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Equivalent combinations of work experience and training that provide the required knowledge, skills and abilities will also be considered.
- Bachelor’s degree in relevant field preferred
- Three to five years of overall experience in grants management or operations in a non-profit, philanthropic, or education setting preferred
- Ability to interpret and comprehend organizational and compliance policies and procedures
- Ability to convey necessary information accurately, listen effectively, and ask questions when clarification is needed
- Can effectively cope with change and work independently
- Proficient collaborative, interpersonal, written, and verbal communication skills
- Ability to complete projects accurately and within deadlines
- Strong organizational skills
Hours of Work
The position will be a full-time position requiring 40 hours of work per week during normal business hours. There will be a requirement from time to time to start work earlier or finish later as the role dictates including but not limited to participating in decision making groups, community advisory groups, and learning sessions that may take place in the evening.
While performing the duties of this job, the employee may regularly be required to talk and hear. The employee is frequently required to sit and use hands. The employee is occasionally required to stand and walk. The employee may be required to lift and/or move up to 25 pounds. Reasonable accommodations may occur to enable individuals with disabilities to perform the essential functions.
This role requires a strong presence in Philadelphia, Pennsylvania and considerable investment of time and energy in building relationships with the community and understanding the local landscape. Currently the Foundation is working 3 days per week in the office and 2 days from home.
The work environment is a co-working space with cubicles. Meetings often take place in small conference rooms and trainings in a classroom setting. The noise level in the work environment is usually quiet. Reasonable accommodations may occur to enable individuals with disabilities to perform the essential functions.
The Scattergood Foundation is an equal opportunity employer. All qualified applicants will be considered for employment without unlawful discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, military status, prior record of arrest or conviction, or current employment status.
How To Apply
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