The Organization
he Controller reports to the CFO and is responsible for all aspects of the accounting department, including financial reporting and GAAP compliance, tax reporting, establishing and monitoring internal controls, supervision of general accounting functions, and implementing best practices for nonprofits and community foundations.
The Controller leverages community foundation and nonprofit accounting networks to stay abreast of and educate staff about accounting and regulatory developments impacting The San Francisco Foundation (the Foundation). The Controller will also be the team leader for the selection and implementation of a new fund accounting and general ledger software package and oversee the integration of the accounting systems with other systems in use at the Foundation.
Position Overview
KEY RESPONSIBILITIES
- Oversight of Accounting Department: Establishes, documents, and implements internal controls pertaining to all aspects of the accounting and finance department. This includes accounts payable and receivable, gift processing, grants payable, cash and investment flows and reconciliations, tax and regulatory compliance, and accounting for supporting organizations. Also includes ownership of the general ledger, chart of accounts, and accounting processes and procedures.
- Staff Supervision and Development: Supervises accounting staff to ensure appropriate understanding of roles and integration of workflow. Sets workloads, assignments, and goals with staff. Develops staff through continuing education and mentoring. Provides feedback and encouragement of staff through performance reviews and goal setting.
- General Accounting: Ensures that all accounts are appropriately reviewed and reconciled. Reviews general ledger account balances and transactions for validity and appropriateness. Reviews all journal entries and ensures all activity is properly recorded. Ensures proper fund set up and maintenance of fund activity and fund records. Researches current accounting guidance to ensure compliance with GAAP.
- Banking and Investments: Authorizes investment and cash movements, monitors bank and brokerage activity, submit files to bank for check payments or cancelations, monitors changes to payee vendor records.
- Annual Audit: Manages audit process and relationship with auditors. Oversees preparation of financial statements, notes, and all supporting documentation for the annual audit. Coordinates handoff of items requested by the auditor for both interim and year-end audit. Assist auditors in interfacing with departments to ensure information is provided and any issues are resolved.
- Audit Committee: Staffs the Audit Committee by providing agenda materials and items for action items for approval by the committee. Follows up on committee action items. Ensures appropriate approval for audit and tax work to be performed. Coordinates Audit Committee activities with auditors and the TSFF Board of Trustees. Addresses management letter comment and ensures appropriate follow up.
- Tax Returns: Oversees filing of all tax returns, including Form 990, Form 990-T, 1099s, and California Forms 199, 109, RRF-1, Statements of Information, welfare exemption, property tax return, EDD withholding, and other state tax returns as required. Provides all data needed to for preparation of tax returns by outside CPA firm. Reviews all returns for filings. Ensures all tax payments have been made timely. Researches tax compliance and consults as needed with tax advisors on issues such as donor-advised fund compliance, unrelated business income tax, and reporting of transactions with offshore entities.
- Ad-hoc Analysis and Support: Contributes finance and accounting expertise and data to support cross-department initiatives and decision-making. Responds to inquiries from other staff or constituents regarding accounting or business processes. Collaborates with other departments, such as Grants Management and Donor Services to find solutions to operational issues and ensure smooth handoffs. Responds to grantees’ and other non-profits’ questions regarding generally accepted accounting principles for non-profit organizations. Responds to audit confirmation requests for agency funds.
- System Implementation and Maintenance: As the business owner of the financial accounting system, maintains data integrity, ensures adequate training, oversees the quality of the system, and sets system rights for users. The Controller manages the definition of business rules, configuration, and maintenance of accounting system. Administrator of Concur expense reporting system.
- QUALIFICATIONSEducation: Bachelor’s degree in Accounting or related finance degree. CPA required.
Experience: 5+ years’ experience in accounting/finance as a Controller or comparable level. Nonprofit experience desirable. Experience in effectively managing and developing professional staff. Experience in leading accounting system implementation is a plus.
Knowledge, Skills and Competencies: Ability to effectively communicate (verbally and in writing) to a diverse group of individuals including the Board of Trustees, Auditors, CPAs, IRS, Investment Managers and Staff. Knowledge of not-for-profit accounting, tax law, investments and banking, and accounting systems. Works well under pressure and can meet multiple, critical deadlines and goals with a high degree of accuracy. Takes initiative and solves problems with minimal direction. Skilled in creating a team-oriented work environment.
How To Apply