Troy, MI

The Organization

The Kresge Foundation is a $3.6 billion private, national foundation that works to expand opportunities in America’s cities through grantmaking and investing in arts and culture, education, environment, health, human services, and community development efforts in Detroit.  In 2014, the Board of Trustees approved 408 awards totaling $242.5 million; $138.1 million was paid out to grantees over the course of the year. In addition, our Social Investment Practice made commitments totaling $20.4 million in 2014.

Position Overview

The Human Resources and Total Rewards Officer drives the day-to-day operations for payroll, health and welfare benefits, and retirement plan benefits. Major responsibilities include implementing administrative practices to ensure legal compliance with government regulations and conformity with plan documents, documenting procedures, maintaining critical documents, supporting daily administrative functions, and managing special projects.  Works in close collaboration with vendors, consultants, brokers, legal, investments, and finance departments.

The Human Resources and Total Reward Officer will be responsible for:

          Retirement Plan Administration

• Manages and administers the foundation’s qualified & non-qualified deferred compensation plans (401k, 403b, and 457b) in accordance with applicable federal and state regulations, i.e. ERISA, IRS, and DOL requirements.
• Develops the content and prepares the materials, agendas, and minutes for the quarterly 401K review Committee meetings.
• Monitors and implements legislative changes that may impact the administration of qualified & non-qualified retirement programs. Ensures prompt and accurate compliance. Works with counsel to ensure plan documents are accurate, current, and in compliance with federal and state laws/regulations.
• Works with counsel, vendors, and appropriate internal staff to draft and distribute required employee notices related to the plans. Monitors communications distributed by vendors, consultants, etc. to ensure accuracy and timely delivery.
• Prepares and updates internal administrative procedures and collaborates with vendors and consultants in updating plan administrative manuals for all plans.
• Participate and work with auditors and attorneys on completion of plan and government audit and required filings including 5500s, SARs, and SPDs.

             Health and Welfare Plans

• Manages and administers the foundation’s health and welfare plan in accordance with applicable federal and state regulations, i.e. ERISA, IRS, HIPAA, COBRA, and DOL requirements.
• Reviews, recommends changes and updates, and executes, with legal consultation, benefit documentation such as original and amended plan texts, benefit agreements, and insurance policies.  Instructs insurance carriers and other administrative agencies outside the foundation to effect changes in benefit programs.
• Ensures prompt and accurate compliance. Works with counsel to ensure plan documents are accurate, current, and in compliance with federal and state laws/regulations.
• Administers the foundation’s health and welfare benefits, including the review of billings for accuracy and proper coverage for medical, dental, and vision plans; life insurance; and long-term disability insurance.
• Manages the annual Open Enrollment process in coordination with broker and vendors.  Also manages ongoing administration of the health and welfare and retirement plans by handling enrollments, changes, and terminations for new hires, active employees, and retirees.
• Manages special projects related to retirement and health & welfare plans, oversight of the annual audits of qualified plans, filing of annual returns, and completion of industry surveys.

            Payroll Management

• Manages the end-to-end payroll process for employees, board members, and retirees,      including expense reimbursements, computing wages and overtime payments, changes in employee information and deductions, garnishments, retirement contribution funding, and health savings account funding.
• Prepares data for federal, multi-state and multi-local payroll tax returns and completes multi-state tax applications related to setting up as a business in a new state and audit withholding and sales and use tax, quarterly 941s, unemployment, and annual W-2 forms, 1099s, and worker’s compensation to ensure accuracy.
• Reconciles out of balance payroll and human resources general ledger   accounts.

             Compensation Administration

• Supports compensation administration by completing salary surveys and developing compensation administration tools to support the foundation’s compensation process.

            Other

• Develops, documents, and maintains updated departmental business continuity procedures related to retirement, payroll, and health and welfare plans.
• Proactively identifies process improvement opportunities.
• Escalates and supports resolution of critical issues to appropriate parties, i.e. Director of Human Resources, CFO, CEO, and CIO.

Performs other duties as assigned.

•  Support an effective leading edge Human Resource department by performing other duties as assigned.
• Strong commitment to the foundation’s vision and values with the ability to demonstrate that commitment in daily interactions.

           Supervisory Responsibilities

• This position has no supervisory responsibilities.

           Education and/or Experience                                                

• Bachelor’s Degree in Business, Accounting, Human Resources, or equivalent work experience.
• 10 years or more of practical business experience in health and welfare plan administration, retirement plan consulting, and payroll administration.
• Successful candidates will have extensive experience with retirement plan administration, compliance, funding, and administrative processes and experience with end-to-end payroll administration.
• Familiarity with legislative requirements that govern qualified and non-qualified retirement plans is essential; knowledge of health and welfare plan administration helpful.
• Must have experience with payroll processing, and knowledge and experience with payroll software, time and attendance automated systems, and HRIS.  Must have current knowledge of IRS regulations related to payroll, health and welfare plans, and retirement plans.
• Solid PC skills needed, including Word, Excel and PowerPoint.
• Must pay close attention to detail with proven ability to reconcile data accurately.
• Strong written and oral communications skills.
• Ability to develop and maintain collaborative and effective working relationships with management and all levels of staff.
• An appreciation and respect for the diversity of all individuals in the workplace.
• Certified Employee Benefits Specialist designation preferred.
• Demonstrated flexibility and teamwork; strong customer-interactive listening skills.
• Demonstrated problem-solving skills with experience solving difficult client problems in a complex environment.
• Demonstrated ability to work in a high-volume/tight deadline environment.
• Proven ability to multi-task. Must be able to work on multiple projects simultaneously.
• Effective interaction with all levels of employees.