The Kresge Foundation is one of the top 20 private philanthropic foundations in the United States and the only one focused exclusively on expanding opportunities for people with low income in American cities. With a $4.2 billion endowment and a staff of over 100 employees, the foundation deploys grants and social investments across arts and culture, education, environment, health, human services and community development. The foundation’s state-of-the-art headquarters maintains an array of energy-efficient, water-conserving and health-promoting systems. The foundation also operates an office in Detroit’s Midtown district.
About the position
The Social Investment Team Assistant provides support to all members of the Social Investment Practice by completing multiple administrative and project-based functions as they relate to supporting the team’s work. This position requires working with internal and external partners and helping grantees, borrowers, consultants, and other teams and departments interact effectively with the social investment team.
The Assistant will become familiar with our portfolio of investments, the objectives of our grant-making colleagues, and the needs of our other internal partners.
- Prepare letters, consulting contracts, emails, meeting materials, proofread other written documents as requested, and manage file organization.
- Prepare and submit extensive and detailed expense reports for team members.
- Manage all aspects of a heavy travel schedule for the Managing Director and the Director of Portfolio Management.
- Manage team calendar, coordinate and schedule all internal and external meetings, webinars, conferences, and confirm appointments.
- Assist with the planning, coordinating, and executing of internal and external events for all team members, including sponsored convenings and team retreats.
- Process invoices and track contract payments, legal billing, and the administrative and grant budgets for the team including team travel budgets throughout the year.
- Provide insights to team on administrative budget spending quarterly, plan and facilitate meetings to update Finance on annual projections twice a year, and effectively manage team’s administrative budget.
- Serve as a liaison to internal stakeholders relating to documents, information, and operations of the Social Investment Practice.
- Assemble Committee materials: work with the team to produce and publish board and committee materials and oversee distribution to internal and external committee members adhering to the deadlines set by the Executive Office. Also attend committee meetings and record meeting minutes.
- Complete quarterly deliverable planning and keep team on track to meet deadlines, including maintaining workplans and tracking progress in Asana.
- Process and distribute team paper mail.
- Manage team adoption of new systems in accordance with foundation directives.
- Maintain base knowledge of practices and procedures for program-related investments (PRIs), portfolio management practices, and investees, as well as familiarity with all programs and their strategies.
- Complete special projects as requested by the team.
- Demonstrate a strong commitment to the Foundation’s vision and values with the ability to demonstrate that commitment in daily interactions.
- High school diploma or Associates degree, including course work in business communications, office management, and related areas.
- A minimum of three years of professional administrative office experience.
- Strong interpersonal and communication skills necessary to interact as a team member and with Foundation colleagues.
- Proven experience with advanced Microsoft Word, Microsoft Excel, PowerPoint, Outlook, and other software is essential to accomplishing the work of this position.
- Proven experience and skill with calendar management, travel arrangements, and proofreading.
- Proven ability to maintain confidentiality and practice discretion.
- Familiarity with Asana or another project management software.
- Ability to balance multiple responsibilities.
- Demonstrated ability to be flexible to adhere to changing project requests and requirements.
- High attention to detail.
- Highly collaborative approach to working in a team-based environment.
How To Apply
This position is full-time. The starting salary for this position begins at $57,000.00 per year. Individual offers will be based on the candidate’s years of experience and our practice of upholding salary equity within the foundation.
The application deadline for this position is Midnight EST on June 5, 2023.
The Kresge Foundation COVID -19 Vaccination Policy requires all employees to be “up to date” on the COVID-19 vaccination. The Foundation defines “up to date” as having received two primary doses of the Pfizer-BioNtech or Moderna vaccine or one primary dose of the J&J vaccine and any booster dose(s) when eligible. Proof of vaccination must be provided prior to the first day of employment. If you believe you need a disability or religious accommodation under the Americans with Disabilities Act regarding the vaccination policy, you are responsible for requesting an accommodation prior to your first day of employment by notifying Human Resources. Employment will be contingent upon the outcome of the accommodation review process.
This position is located in Troy, Michigan and currently has a hybrid schedule. Tuesday and Wednesday will be the standard in-office days, however, there may be times when you will have to adjust the days based on work needs.
Some of the benefits include:
- Relocation Services
- Health, dental, vision and life insurance
- Paid time off
- Half day Fridays
- 401k and 401k matching
- Tuition reimbursement
- Life, accident and disability insurance
Kresge is proud to be an Equal Employment Opportunity employer and strongly encourages applications from people of color, persons with disabilities, women, and LGBTQ+ applicants. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability or other applicable legally protected characteristics.