Virtual / Remote

Senior Development Associate, Oil Change International

The Organization

Oil Change International is a nonprofit organization that campaigns to expose the true costs of fossil fuels and facilitate the ongoing transition towards clean energy. We wage hard-hitting campaigns, grounded in solid and credible research, to confront the fossil fuel industry and its responsibility for the climate crisis and to push for policy change towards a socially just and environmentally sustainable future. We work together with a broad network of allies, in the United States and globally, to overcome the political barriers to a clean energy transition and advance a rapid and just transition off of fossil fuels.

Founded in 2005, Oil Change International has a creative, passionate, and dedicated staff of twenty across eleven countries and a supporter base of hundreds of thousands. Known both for our credible, insightful research on the fossil fuel industry and our hard-hitting campaigns, Oil Change is a talented group that continues to punch above its weight.

At Oil Change International, we know a diversity of experiences and perspectives will help us build stronger strategies, teams and movements. We strongly encourage Indigenous people, people of color, and people with disabilities to apply. We are a U.S.-based organization but have staff on five continents. We are continually working to become a better workplace for everyone.

For more information, explore our website and read our Annual Reports at the bottom of our About page.

Equal Opportunity Employer:

Oil Change International values diversity, equity, and inclusivity as central to our work. Oil Change International provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Position Overview


Oil Change International (OCI) is seeking a Senior Development Officer to coordinate its Development / Fundraising Operations and Grant Management. The focus of this position will be to help promote the mission of OCI by ensuring timely donor communications, maintaining accurate donor records, and administering a broad foundation portfolio. This position provides an opportunity for learning and growth in a fast-paced, friendly, and international work environment with the potential to grow within the organization and department.

Reports to: Development Director
Location(s): Virtual / remote work. Candidates must be willing to occasionally work flexible hours to coordinate with colleagues across time zones.
Type: Full-time (36 hours per week), exempt.
Salary Range: USD 85,000 – 95,000 annual salary.
Application deadline: September 30, 2022; position will be open until filled.


Oil Change International offers a generous salary and benefits package, including employer-supported health and wellness benefits. We have adopted policies of flexible working arrangements and every other Friday off. We offer 5 weeks paid vacation, 10 paid sick days, and appropriate local/regional/religious holidays. We provide cell phone and internet reimbursements, and support in setting up a home office or local co-working space. We encourage and offer funds for professional development and provide a paid 12-week sabbatical after 7 years of employment. We provide regular full-time employees a minimum 12 weeks of paid new parent leave for the care of a newborn, adoption of a child, or foster care placement.


Grants Management (35%)

  • Track all grant activities including due dates for LOIs and proposals, grant reports, grant start and end dates, and other grant deliverables and obligations.
  • Gathering materials for and submitting all grant related deadlines.
  • Ensure team members are aware of upcoming deadlines and have materials needed for drafting.
  • Research new foundation prospects and make recommendations to the team.
  • Project manage team members on periodic funder updates and meeting grant deadlines.
  • Keep foundation fundraising collateral up to date and filed accordingly.
  • Adapt current grant proposal and report language for upcoming grant deadlines as needed.
  • Manage grant documents and ensure that drafts and final copies are saved in filing system.

Database and Systems Management  (35%)

  • Along with the Development Director and Technology Manager, manage an organizational migration from DonorPerfect and GrantHub to a new CRM and grant management system.
  • Train and support staff on CRM.
  • Act as key Database (CRM) Coordinator and Staff Liaison with service provider.
  • Manage all aspects of donation processing.
  • Ensure CRM is optimized for fundraising and program campaigns.
  • Provide regular digital overview and analysis of donations on the macro and individual levels quickly and efficiently.
  • Produce accurate mailing list for appeals, event invitations, stewardship mailings, and special acknowledgements.

Donor Identification, Stewardship, Cultivation, and solicitation (20%)

  • Conduct research, analyze data, and prepare reports on prospective and existing donors.
  • Assist in the development and execution of donor cultivation and stewardship activities.
  • Create materials and collateral for donor and stakeholder meetings.
  • Help develop donor appeal campaigns, both online and print, in collaboration with the Development Director and Communications team.
  • Facilitate the timely execution of print and online appeals, event invitations, and stewardship mailings, including list building, mailhouse management, and follow-up.
  • Acknowledge donations with accurate, personalized acknowledgment within 72 hours of receiving the donation.

Additional Fundraising Activities (10%)

  • Manage and track gifts from online donation platforms like Guidestar, Charity Navigator, Benevity, and others.
  • Support and contribute to strategic planning activities.
  • Assist with fundraising event planning and follow-up.

Required Qualifications, Skills, and Abilities:

  • 5 years of prior work experience, preferably in a non-profit environment with 3 of those in development.
  • Knowledge of donor database system (or CRMs)  (i.e. DonorPerfect, Blackbaud, Kindful, Greater Giving, etc.)
  • Experience with Google Suite (Gmail, Drive, Doc)
  • Understanding of grant and foundation deadlines and deliverables.
  • Knowledge of online donor research processes.
  • Strong analytical and strategic skills with focus on details.
  • Strong written, verbal, and interpersonal communications skills.
  • Demonstrated record of meeting deadlines and managing multiple projects that include multiple team-members.
  • Work independently on assigned tasks and exercise independent judgment while also working in  cross departmental collaboration when appropriate.
  • Ability to adapt to a continuously changing environment as part of a high functioning team, and function effectively in a virtual office space.
  • Flexible schedule and willingness to accommodate meetings and calls across time zones.
  • Sensitivity to issues of privilege, class, and race, and dedication to incorporating principles of justice into organizational work and alignment with OCI’s values.

How To Apply

We are pleased to be using a new hiring platform,, that strives to eliminate bias in hiring by keeping candidates anonymous in the initial screening processes. To apply, please follow the ‘apply’ link to make an account and submit some basic information about yourself as well as four short written answers to questions in place of a cover letter, as well as your CV. Note that you do not need to complete your responses all at once, you may sign out and continue to edit your questions later until you hit ‘Submit’.

Please note: your application will initially be evaluated only by your answers to the screening and homework questions. In your answers to the homework questions, please provide examples that clearly explain where, when, and how you meet the qualifications and have gained the experience for the position, even if that information is repeated in your CV.

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