Westlake Village, CA

Program Associate, Catholic Sisters, Conrad N. Hilton Foundation

The Organization

International hotelier Conrad N. Hilton established the grantmaking foundation that bears his name in 1944 to help people living in poverty and experiencing disadvantage worldwide. Today, the work continues, concentrating on efforts to improve early childhood development outcomes, support older youth as they transition from foster care, ensure opportunity youth can access career pathways, prevent homelessness, identify solutions to safe-water access, help integrate refugees into society and lift the work of Catholic sisters. Additionally, following selection by an independent, international jury, the Foundation annually awards the $2.5 million Conrad N. Hilton Humanitarian Prize to an organization doing extraordinary work to reduce human suffering. The Foundation is one of the world’s largest, with assets recently growing to approximately $7.5 billion. It has awarded grants to date totaling more than $2 billion, $207 million worldwide in 2020. Please visit www.hiltonfoundation.org for more information.

Job Summary

The Program Associate will play a central role in coordinating the Catholic Sisters Initiative as a central part of the program team. The program Associate holds a variety of responsibilities related to research, analysis and coordination for programmatic and administrative support to their respective program teams, and act as a liaison between program staff, grantees and external consultants. S/he will provide support for key operational areas of the team, including: project tracking,financial and budget, communications and knowledge sharing, coordination of meetings and contribution to project reports, grant oversight, and planning. This position will also assist the team with general administration functions including the coordination of convenings.

This position will work closely with the Sr. Program Officer/Program Officer in the Catholic Sisters strategic initiative and as a member of the team, the Program Associate will participate in project and department-wide activities, meetings, conferences, etc. The program Associate may need to travel internationally and domestically. S/he will participate in programming discussions, and will be conversant with the Foundation’s approaches.


Grantmaking Support:

  • Assists the Sr. Program Officer/Program Officer in proposal research, summaries and budgets during the proposal review process
  • Reviews and analyzes submitted grant proposals
  • Serves as a contact for grantees and applicants during the application and reporting processes
  • Works closely with the Sr. Program Officer/Program Officer in producing board write-ups and presentation materials, including dashboard analytics and memos to the board
  • Works closely with the Sr. Program Officer/Program Officer to review and analyze grantee reports, monitor grantee work plans and budgets, generate progress analyses, and facilitate/trigger payments
  • Provides assistance on grant modifications (Budget modifications, no-cost extensions)
  • Participates in peer review process of board write-ups
  • Performs program-related research and other projects as assigned

Program Liaison:

  • Assists the Sr. Program Officer/Program Officer with strategic grant planning and budgeting
  • Works with grants management to comply with internal audit and grant tracking procedures and grant-making processes
  • Updates and tracks grant-related information in grants management database, including reports and grant payment information
  • Provide support for key operational and administrative areas of the team, including project tracking, coordination of meetings, vendor/consultant contract agreements, and contribution to project reports, grant oversight and planning

Program Operational Support:

  • Provides support to the team with travel, appointments, contacts, correspondence, reports and maintenances of information, as needed
  • Collaborates in planning annual convening of grantees, stakeholders and monitoring, evaluation and learning partners. Leads logistical support for convenings
  • Coordinates program-related events such as internal and external meetings, conferences and presentations

Communications and Learning:

  • Supports the Sr. Program Officer/Program Officer and Communications team members with the development of program communication strategy and priorities
  • Provides support to the SPO/PO in the implementation of the Catholic Sisters Initiative and helps to produce dashboards/analytics on grant portfolio
  • Assists in the development of communication materials – e.g. blogs, tweets, articles, reports, etc
  • Collaborates with communications team to distribute communication materials to appropriate audiences
  • Performs program-related research and special projects (as needed) to identify trends in the field and best practices, as well as store and communicate information
  • Maintains team contacts and email lists


  • Bachelor’s Degree in Theology, International Studies, Public Health, Public Policy, business administration or related field
  • Minimum of 3-5 years of relevant work experience, preferably in the nonprofit sector
  • Excellent writing skills and the critical thinking skills to analyze and summarize reports
  • Strong oral communication and relationship-building skills; interacts with others in a professional and diplomatic way
  • Solid organizational skills, able to effectively manage and prioritize work-flow to meet deadlines, and is highly attentive to detail
  • Works well independently and collaboratively within a team and demonstrates a high degree of initiative, resourcefulness and flexibility to meet the needs of the role
  • Ability to continually seek information and look for new approaches to processes and practices
  • Excellent computer skills to include Microsoft Office, financial software and/or database experience


  • The Catholic Sisters team is looking to add a member who has an interest in working with and for Catholic sisters or has a background or knowledge of Catholic Sisters in a complementary area
  • An understanding of grant-making and the nonprofit sector is highly desired
  • International field experience/familiarity working in the developing world is highly desired especially in Latin America and the Caribbean region
  • Spanish language is a plus

About our Benefits

We value the health and well-being of our employees, some of the benefits we offer include:

  • Comprehensive and generous health and life insurance options
  • Fitness benefits
  • Paid holidays, time off, and parental leave
  • Flexible work schedules and technology benefits
  • Foundation-funded retirement savings plan
  • Professional learning and development and educational assistance
  • Employee matching gifts to qualified non-profit organizations

Apply Here


Position Overview

The program Associate holds a variety of responsibilities related to research, analysis and coordination for programmatic and administrative support to their respective program teams, and act as a liaison between program staff, grantees and external consultants.

How To Apply

Apply Online: https://www.click2apply.net/r7DRDLtBkE7yIZ8nizgdp

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