Brooklyn, Remote in USA

Associate Director of Development, Democracy Works

The Organization

At Democracy Works, we work to help Americans vote, ano matter what. To that end, we build technology for both voters and election aadministrators that increases voter access to and participation.

  • TurboVote is a tool designed to help voters register, request their ballot, and make their voice heard in every election, from local to national. We’ve connected over ten million Americans with TurboVote by building the largest college, nonprofit, and corporate voter engagement coalition in the country, including more than 300 campuses, nonprofits – like Headcount, Color of Change, and the Hispanic Federation–and companies like Starbucks, Univision, Facebook, Google, and Snap.
  • As the only comprehensive official election dataset, the Voting Information Project (VIP) helps Americans find their polling site and available ballot dropbox locations where they look for it most: online. Across Google products alone, our ballot dropbox and polling place data were viewed nearly 500 million times in 2020.
  • How To Vote breaks down all the options each state offers for voting, their voter registration rules, as well as unique circumstances like voting overseas and voting rights restoration for the formerly incarcerated. Across Google products alone, our How to Vote guides were promoted over 2 billion times in 2020.
  • Our tool Ballot Scout brings transparency and accountability to the vote-by-mail process by allowing elections administrators and voters to track every ballot with the same ease as a package. Ballot Scout helps election administrators track absentee ballots through the mail, providing transparency in the vote-by-mail process and making it easier to follow up when things go awry.
  • Co-founded by Democracy Works and the CAA Foundation, Civic Alliance is a nonpartisan group of businesses working together to build a future where everyone participates in shaping our democracy. In 2020, membership grew to 1,030 companies with an employee reach of 5,163,938.

Position Overview

Democracy Works’ Fundraising Team excels in generating revenue to advance our work to help Americans vote, no matter what. To create sustainability in both our funding pipelines and in our programmatic offerings, the Democracy Works Development Department raises over 70% of the organization’s annual budget through contributions. Contributions are distributed through multiple revenue channels: corporations, foundations, major gifts, mid-level gifts, and the community giving fund.

You will:

  • Report to and collaborate with the Director of Development to develop a portfolio of donors, leads, and prospects
  • Maintain and manage a portfolio of donors and prospects with the intent to discover and realize donor potential
  • Have a minimum annual fundraising goal tied to a blended portfolio as specified in performance standards, including both renewable and new incremental revenue
  • Work alongside Democracy Works’ internal teams and partners to refine and segment fundraising strategies in alignment with their respective objectives and interests
  • Develop and execute an ongoing strategy for qualifying donors in extensive donor discovery, retention, and growth of donor contributions, as well as recapture from previous donors
  • Develop aggregate donor moves management plans resulting in phone interaction, zoom meetings, and face-to-face solicitation
  • Be accountable for cultivating relationships with individual, foundation and corporate donors
  • Update donor records from your portfolio in Salesforce
  • Engage in conversations about anti-oppression and racial justice in our work

You are:

  • Able to work effectively with multiple stakeholders and audiences
  • Able to work independently, both remotely and in-person (post pandemic), while being a supportive team member
  • Able to integrate strategic goals into day-to-day tasks
  • Proficient with Gmail, Google Docs, Google Calendar, and Salesforce
  • Supportive of the mission of Democracy Works and understanding of the civic engagement space
  • A gifted storyteller who effectively communicates impact to external audiences
  • An experienced fundraiser with a history of raising five, six and seven figure gifts
  • Able to meet donors in person (post pandemic)
  • Well-versed in issues of systemic oppression, including racial justice, or are committed to deepening your knowledge

You have experience:

  • Working with clients, customers, donors, and investors
  • Soliciting gifts from individuals and foundations from $10K up to and exceeding $1M
  • Of at least 2 years managing portfolios over $1M and up to $5M
  • Meeting annual monetary goals of over $1M
  • Working in the civic engagement space
  • Creating robust prospect lists of high wealth capacity donors and expanding your portfolio
  • Working with CRM software like Salesforce or equivalent informational databases
  • Managing independent work that requires self-direction and close attention to detail
  • Applying fundraising best practices via moves management principles, especially with individual major and foundation gifts
  • Working in a union environment is preferred

Physical demands

This position requires regular, daily use of a computer (including use of G Suite and Slack) to conduct work and communicate with colleagues. For those working out of our Brooklyn office, the F train stops closest to our office, but exiting the station requires the use of four flights of stairs. Our office has an elevator available at street level. Streets and buildings nearby are currently under construction, which can disrupt sidewalks and result in varying levels of construction noise audible from the office. Our offices share a set of bathrooms with other offices on our floor, and there are no gender neutral bathrooms in the building at this time.

Social expectations

Regular (weekly and monthly) meetings are expected with the supervisor for this role, as well as colleagues and donors, both in person (when appropriate) and virtual.  External-facing meetings are required for this role.

Time and travel expectations

DWs regular operating hours are 10 a.m. – 6 p.m. Eastern Time, Monday to Friday. Two times per year, all full-time staff members participate in a five-day retreat in our Brooklyn offices. All Staff is held each year in May and November, when we are able to safely do so.

How To Apply

To apply, please attach a resume and respond to the following questions (in lieu of a cover letter) using the application link https://grnh.se/bf2fef3e3us

In your responses, please include only the following information:

  • What are your pronouns?
  • How did you find this job listing?
  • Why are you interested in this role and working at Democracy Works?
  • Democracy Works values diversity in its teams. Why is it important to you to work on a diverse team? How do you communicate a nonpartisan voice while balancing your passion for a cause?
  • Describe your most rewarding fundraising experience relative to gifts over $10K and up to and exceeding $1M. Include major gift experience, as well as foundation and corporate revenue.
  • Are you authorized to work lawfully in the United States for Democracy Works?

As part of our application, you’ll see an optional form used to collect EEOC demographic information. The data collected in this form is useful in our EEOC reporting and in our assessment of our recruitment practices. However, please keep in mind that the standardized EEOC language used in this form does not reflect the values of Democracy Works–for example, we don’t view gender as binary. We also encourage all applicants to state their pronouns when applying for any job opening at Democracy Works.

Democracy Works is committed to diversity and inclusion in everything we do and aspires to have a team that’s representative of the voters we serve. When hiring, we practice proactive outreach to top talent that’s underrepresented in our sector. We’re a woman- and gay-founded nonprofit, and promote an inclusive culture that stands against racism, sexism, homophobia, and ableism (to name a few). To be explicit, we strongly encourage applicants of all races, ethnicities, political party associations, religions (or lack thereof), national origins, sexual orientations, genders, sexes, ages, abilities, and branches of military service.

Feel free to contact work@democracy.works if you have any questions about our commitment to inclusion or about general hiring practices, or if you need an accommodation for a medical condition during the hiring process. Democracy Works posts all current career opportunities at democracy.works/careers.

Chapel Hill, North Carolina

Chief Financial Officer, Voices Together

The Organization
Position Announcement: Chief Financial Officer – Voices Together

Located in: Chapel Hill, North Carolina

Ask yourself: Do you see the innate potential in every individual? Do you believe music has the power to transform lives? Are you eager to apply your fiscal management and operations skills and experience to strengthen an organization committed to improving the communication and social/emotional learning for people on the Autism spectrum or who are otherwise neurodivergent?

Are you ready to be a part of something very special? Why?

Voices Together, a non-profit organization that uses a proprietary, evidence-based music therapy intervention model to empower people on the Autism spectrum or who are otherwise neurodivergent to transform their own lives, is looking for a Chief Financial Officer (CFO). Voices Together offers its innovative model in schools and communities across the state, with a goal of expanding nationally in the next few years. The Chief Financial Officer is a new position that will allow you to make your mark in this rapidly growing organization during an exciting and transformative time.

Position Overview
What will you do as Voices Together’s next Chief Financial Officer?

Financial Management (75% of your time)

  • Perform risk management by analyzing the organization’s liabilities and investments
  • Recommend to the CEO investment strategies by considering cash and liquidity risks
  • Support and evaluate the organization’s fundraising plans and capital structure
  • Oversee all financial operations including donation, grant, and earned income processing; accounts payable and cash disbursements; payroll; tax filings; general ledger postings; monthly reconciliations and analyses; monthly financial reporting; budget monitoring; and external reporting.
  • Provide financial forecasting and fiscal analysis to support Voices Together’s strategic goals.
  • Establish and enforce compliance with financial policies, procedures, and internal controls, including proper separation of duties and adherence to Generally Accepted Accounting Principles (GAAP) and local, state, and federal regulations.
  • Lead the annual budgeting process, working with fellow Leadership Team members to prepare revenue projections, operating expenses, capital expenditures, and program and grant budgets.
  • Offer recommendations for areas of fiscal growth, reduction of expenses, and risk mitigation.
  • Serve as the liaison to vendors providing finance-related services including banking, bookkeeping, annual audit, tax preparation and filing, payroll, issuance of Forms 1099, and other tax reporting requirements.
  • In conjunction with the CEO, serve as a primary interface with the Board on financial matters.

Operations (25% of your time)

  • Ensure the efficiency and effectiveness of Voices Together’s business operations.
  • Offer recommendations for enhancing operations, improving vendor-provided services and maximizing operational investments.
  • Manage building lease relationships and ensure office facilities are well-maintained.
  • Define, implement, and revise operational policies and guidelines for the organization.
  • Develop and execute new growth directives.
  • Function as liaison between department heads to ensure company-wide operational compliance.
  • Track revenue margins and conduct budget reviews to maximize profits.
  • Manage procurement and resource allocation.

Why Voices Together?

The mission of Voices Together is to empower people on the Autism spectrum or who are otherwise neurodivergent to transform their own lives. Voices Together offers a proprietary, evidence-based music therapy model – VOICSS® – developed by founder and CEO, Yasmine White. White founded the nonprofit Voices Together in 2007 to make this unique therapy widely available, particularly to children and young adults who are also economically disadvantaged. Research has confirmed that Voices Together’s evidence-based therapeutic intervention model enables significant improvement in social/emotional learning, communication, and self-advocacy in children, teens, and adults.

A seven-member board of directors represents and advocates for Voices Together in the larger community. Board members serve as fiduciaries of the organization and the mission is advanced effectively. A 13-member advisory council provides valuable insights, support and expertise that inform the growth and development of our programs.

Voices Together has a 25-person staff and a current budget of $2.7M and is expected to continue its trajectory of rapid growth. The organization engages and trains only board-certified music therapists, trained in its model, to deliver this unique and evidence-based therapeutic service. Since 2007, these talented individuals have used VOICSS® to improve the lives of approximately 6,000 neurodivergent children, teens, and adults.

Want to know more? Visit www.voicestogether.org.

Key lived experiences, attributes, and key skillsets sought in the CFO

  • Belief in Voices Together’s mission and keen interest and excitement in helping the organization grow
  • Formal training and prior leadership team experience in a finance and operations role
  • Considerable knowledge of policies, procedures, principles, controls, methods, and techniques of fiscal management
  • Strong understanding of, and extensive professional experience, with:
    • Accounting/GAAP principles
    • Budgeting and forecasting
    • Donation processing
    • Grant reporting
    • Financial analysis
    • Financial statement preparation and reporting
    • Cash flow management
    • Account reconciliations
    • Accounts payable
    • Banking services
    • Experience managing vendors and negotiating contracts, especially in the areas of audit and tax, insurance, human resources, and benefits administration
    • Ability to take initiative and bring forward ideas and recommendations
    • Propensity to “think big” while still maintaining attention to detail and a willingness to be hands-on to achieve goals
    • Commitment to the principles and practices of diversity, equity, and inclusion
    • High degree of self-motivation and flexibility, with the humility and attitude to work effectively in a team environment
    • Highly organized with the ability to manage multiple tasks and priorities in a fast-paced environment
    • An understanding of social entrepreneurship and the ways public and private organizations can work together
    • Excellent computer skills with proficiency in Microsoft Office and QuickBooks

How To Apply

Think you are the next Voices Together CFO? To apply, click on the link to the Chief Financial Officer position profile at ArmstrongMcGuire.com/apply. You will see instructions for uploading your compelling cover letter, resume, salary requirements, and professional references. Please provide all requested information to be considered. In case of any technical problems, contact april@armstrongmcguire.com. No phone calls, please, and no applications will be accepted by email or directly from third-party posting sites.

Review of candidates will continue until the position is filled. Salary is $100,000 annually. Benefits include medical and dental insurance with options for accident, life, and short-term disability insurance; 401K and Roth IRA plans; paid holidays; continuing education; and generous paid time off and sick time.

Voices Together actively seeks a diverse pool of candidates and is committed to a policy of equal employment opportunity without regard to race, color, national origin, religion, ability/disability, gender, gender identity, sexual orientation, or age.

Cambridge, MA

Director of Programs and Grantmaking, Cambridge Community Foundation

The Organization
Cambridge Community Foundation (CCF) remains committed to serving as a vehicle for social change in the city of Cambridge. As a civic leader, philanthropic partner, and grant-making nonprofit, the Foundation highlights emerging and critical needs and catalyzes efforts to ensure that resources are focused where they can have the greatest impact. Harnessing the power of philanthropy, CCF advances its visionary goals of shared prosperity, social equity, and cultural richness for Cambridge and its residents.

Position Overview
To lead and support its meaningful work, CCF seeks a dynamic, mission-centric Director of Programs and Grantmaking to help build, shape, and implement a bold, ambitious, community impact strategy through grantmaking, civic leadership, and philanthropic partnership. Working as a thought partner to the Foundation’s president, guided by its recent research report, Equity & Innovation Cities: The Case of Cambridge, the Director will help drive efforts to address a range of critical issues in Cambridge, including income inequality and job loss, food insecurity, and the digital divide, exacerbated by the COVID-19 pandemic.

Position Summary
The Director of Programs and Grantmaking is charged with leading and overseeing the strategic development and implementation of all program functions for existing and new areas of grantmaking and community impact. He/She/They will lead the development of programmatic agendas for CCF, working in deep collaboration with the community and across the nonprofit ecosystem. Together with the Foundation’s program, communications, development, and distribution committees, the Director will foster a mission-driven, mutually supportive environment that advances the organization as a whole. Primary responsibilities include grantmaking and strategy, civic and community engagement, and support of the nonprofit sector.

Ideal Candidate
The ideal candidate is a seasoned and mature leader with demonstrated experience in the philanthropic, private, public and/or nonprofit sectors; and skilled in program development and management, including strategic planning, project management, financial oversight, and impact assessment. Other criteria include: excellent analytical, problem-solving and reasoning skills; solid organizational and time-management skills, able to consistently deliver on established schedules, guidelines, and deadlines; superb written and oral communication skills, including strong presentation and facilitation skills, and the ability to foster productive relationships with a diverse population. This individual is a team player and collaborator who works well in a fast-paced, hands-on environment; has a deep-rooted personal interest in/commitment to working in a diverse and inclusive environment that places a high value on equity; and is committed to fostering a positive workplace culture of collaboration and respect.

Qualifications
A Bachelor’s degree in a relevant field or equivalent experience with 8 years’ progressive experience in community organizing, public policy, social work, public education, urban planning/community development, or related field; lived experience and understanding of diverse communities; proficiency in Microsoft Office and data systems.

EOE M/F/VET/DISABILITY/GENDER IDENTITY/SEXUAL ORIENTATION

How To Apply

Send letter of introduction and resume to CCF@eesrecruit.com.

Bedford, MA

President & CEO, SouthCoast Community Foundation

The Organization
Founded in 1995, the SouthCoast Community Foundation currently manages $50 million in charitable assets in support of more than 200 funds established by nonprofits, families, and businesses across Southeastern Massachusetts. SouthCoast Community Foundation’s work includes actively partnering with, and supporting the good work of, organizations that care for those in need, assist the country’s immigrants, create arts, celebrate the diversity of our cultures, make education available to everyone, expand civic engagement and participation, and seek to provide economic opportunity for each of us. Through a lens of racial equity and social justice, SCCF does this in a variety of ways, including focusing on education, arts and culture, and economic opportunity.

Position Overview
SCCF seeks a proven leader who demonstrates a strong ability to raise community awareness and clearly articulates the vision and direction for SCCF. They must be a strategic and visionary leader who understands the potential of SCCF to use its financial, social, and reputational capital to positively impact the community. An appreciation for the culture of the region and a willingness to understand the challenges and opportunities within the SouthCoast communities will be essential.

SCCF seeks to challenge and change the practices, norms, and structures that create or perpetuate past, present, and future inequities. The President & CEO must have demonstrated leadership in advancing social justice initiatives designed to address and remedy structural inequalities and inequities. The ideal candidate must have experience working with diverse communities and a record of commitment to diversity of thought throughout the organization.

A history of successful fundraising with the demonstrated ability to build relationships, mobilize and connect donors and partners, attract new funders, and develop new partnerships is essential. The President & CEO must understand and communicate the value of community investment, be able to engender trust, and successfully relate to donors.

The President & CEO must have a sense of shared purpose in the success of others and the talent to inspire them to engage with the SCCF’s mission. Through philanthropic leadership, this leader will promote the SCCF’s culture of integrity, inclusiveness, transparency, and respect in which innovation, creativity, calculated risk-taking, and shared leadership are values, and where challenging but critical conversations are encouraged.

SCCF seeks a leader who can cultivate, support, and inspire a united high-performing team of staff and volunteers. The President & CEO must have the temperament and skills to bring passion, vision, direction, business discipline, and inspiration to the organization. They must also have a management approach that is accessible, collaborative, and empowering. The selected person must be committed to creating an engaging, respectful, and inclusive work environment.

The President & CEO must give attention to developing and managing community initiatives. This person understands community investment at a high level and has demonstrated experience and confidence in working with donors, service providers, businesses, and other civic leaders. The President & CEO will serve as the key spokesperson for SCCF and must demonstrate excellent written and spoken communication skills.

The President & CEO will be an experienced and motivated executive with the financial and business acumen to provide oversight for the operational and financial management of a complex organization. An understanding of investments and knowledge of portfolio management, and skills working with investment consultants and advisors is desired.

A track record of management skills, and of successfully partnering with an active and participative governing board, will be essential. The President & CEO will establish and maintain a climate of trust in all leadership and board-related matters and maintain a learning environment, encouraging active inquiry by the board and staff in pursuit of organizational excellence.

The President & CEO will understand the importance of place, and be committed to live, work, and play an active role in the community. The candidate will have at least ten (10) years of nonprofit and/or civic leadership, business leadership, or philanthropic experience, with at least seven (7) years in a managerial role

How To ApplyTo apply, submit a current resume and letter of introduction to Kittleman & Associates, LLC at https://bit.ly/3E5Y0hw (click on the Apply button at the bottom of the page). For more information about the SouthCoast Community Foundation, click here: https://southcoastcf.org/.

New York, NY

Director (or Senior Director) of Finance and Administration, Philanthropy New York

The Organization

Philanthropy New York is a trusted community of nearly 300 grantmaking organizations that develops forward-thinking guidance and programming to address the unique challenges of philanthropy and convenes funders to strengthen ties across the sector. We bring together funders from within and across sectors to form networks, develop and share knowledge and nurture crucial skills to make the work of each grantmaker – and the sector as a whole – more meaningful and more effective. For more information, visit www.philanthropynewyork.org

Philanthropy New York seeks candidates aligned with our Vision, Mission and Values.

Position Overview

The Director of Finance and Administration is a management role that combines day to day finance responsibilities and organizational operations. In addition to maintaining accurate financial records and ensuring that PNY complies with generally accepted accounting principles and reporting standards, the Director oversees a modest fiscal sponsorship program and restricted grants, and monitors the organization’s investment accounts.  The role is responsible for overseeing key operations such as the organization’s facilities, technology, payroll, insurance, benefits and retirement program.  The Director provides important leadership to ensure the effective functioning of the Audit and Finance Committees of the board, coordinates the annual budget process, and creates an operational plan that advances PNY’s strategic direction and racial equity goals.

This is a hands-on position that requires both management and leadership skills as well as day to day operational execution.

Key Responsibilities: 

Finance 

  • Manages accounts payable and accounts receivable.  Tracks and records all monthly expenditures, including petty cash, credit card reconciliation and all vendor payments. Posts interest, dividends, and unrealized gains and losses.
  • Oversees the proper coding of invoices and tracks and records all pre-paid expenses and depreciation.
  • Maintains the general ledger, including accounts payable, vendor file, and fixed asset inventory. Posts general journal entries for payroll, pension plan payments, depreciation and prepaid expenses.
  • Provides ongoing coordination and reconciliation of the organization’s fiscal sponsorship program. Work with fiscal sponsorship projects to ensure receipts, expenses, and revenue are appropriately recorded and reported. Oversee the submission of accurate grant proposals and reports.
  • Completes the monthly, quarterly and annual close process; ensuring balance sheet entries are reconciled, reviewed, and have appropriate supporting documentation.
  • Works closely with organizational leadership to prepare annual budgets, cash forecasts, and helps the Audit and Finance Committee to make decisions around the proper use and safeguarding of organizational assets.
  • Work directly with the organization’s private bank team and investment manager to process all bank wires and account transfers, monitor the organization’s investment account and provide benchmarking for the Finance Committee.
  • Track all the Restricted and Temporary Restricted Grants. Oversee all project/program and Grants Accounting, ensuring that expenditures are consistently aligned with grant and program budgets throughout the fund period

Audit and Compliance 

  • Ensures that sufficient internal controls and procedures are in place and being followed and comply with generally accepted accounting principles.
  • Coordinates the organization’s annual audit process with the support of the book keeper and office manager.
  • Oversee the work of vendors to ensure accurate and timely completion and filing of all tax returns including 990, 990T, 5500s, payroll Taxes 941 and NYS45, Consultant’s 1099s, and other state filings.
  • Ensures that the organization is up to date on all regulatory compliance related to HR, benefits management and labor standards.
  • Monitor and manage the organization’s insurance and ensure that the organization is appropriately managing risk. Oversee risk management and legal activities, including: business insurance, contracts, leases, and other legal document and agreements.
  • Working with cybersecurity and IT vendors, mitigate cybersecurity risk.

Operations

  • Work with external HR consultant to oversee the organization’s benefits and employment policies
  • Support the office manager in managing PNY’s phone, IT and other vendors to ensure ongoing maintenance and quality of systems and infrastructure.
  • Partners with the Council on Foundations to curate an annual salary survey for PNY’s membership.

Organizational Leadership and Management

  • Provide management and supervision of PNY’s bookkeeper and office manager.
  • Collaborate with the team to create an annual operations plan for the department and regularly reflect on department learning.
  • Support the development and implementation of racial equity commitments into annual departmental planning.
  • Guide the Audit and Finance Committee in making and tracking annual racial equity commitments aligned with their committee work.
  • Work with volunteer leadership to run the Foundation Financial Managers Group and other professional peer networks across PNY’s membership that align with the role.
  • Regularly utilize PNY’s organizational values as a lens for decision making and action.

Performs other related duties as assigned or requested.

Qualifications and Experience: 

  • Bachelor’s degree in accounting, CPA preferred, and a minimum six (6) years of professional experience and supervision of interns or consultants required for Director-level candidates.  Candidates with eight (8)+ years of professional experience and at least two years of supervising full-time staff will be considered for the Senior Director position.
  • Candidates who have worked in philanthropy, nonprofits and/or membership associations strongly preferred.
  • Experience managing and reconciling a high volume of receivables.
  • Demonstrated experience managing day to day accounting and monthly reconciliation of the books.
  • Budget development, forecasting, reconciliation and audit experience necessary.
  • Experience managing the financial reporting process for restricted grants a plus.
  • Experience overseeing payroll, tax deferred retirement programs, employee benefits a plus.
  • Previous reporting to or support of a board, advisory board or other governance structure a plus.

Skills and Knowledge: 

  • Understanding of structural racism and of the ways that white supremacy culture operates in institutions.
  • Knowledge of and commitment to personal growth and development on issues of racial equity and diversity and to supporting others in growth around issues of racial equity
  • Demonstrated skills in building strong supervisory relationships, including setting expectations, coaching for performance, and giving and receiving feedback.
  • Fluency in Quickbooks. Knowledge of Salesforce or prior work with a database is a plus.
  • Proficient in Microsoft systems, e.g., Word, Access, Excel, PowerPoint.
  • Strong project management, time management and organizational skills required. The ability to manage multiple priorities, take initiative, delegate responsibility, prioritize and ensure the delivery of on-time deliverables is key.
  • High ethical standards and strong sense of fiduciary duty. The Director will view and possess significant confidential information regarding all aspects of our finances and human resources. High levels of discretion, integrity and judgment are required.  As part of the final stage of the process, a candidate’s credit report will be reviewed as the position will have access to significant organizational assets.

TO APPLY:  Please send a resume and a cover letter via email to employment@philanthropynewyork.org with “Last Name, First Name – Director of Finance and Administration” in the subject line.. We will not consider applications without a cover letter. In your cover letter, please address the skills, competencies and experience you would bring to the role and tell us what appeals to you about working at Philanthropy New York.

Due to the high volume of resumes we receive, we are unable to respond to all candidates.  We will be directly in touch with candidates for first round telephone interviews.

Philanthropy New York is committed to creating a more equitable workplace.  We are dedicated to the recruitment, inclusion, retention and advancement of people of color, LGBTQ, women, trans and gender non-conforming people, people with disabilities; and/or formerly incarcerated people.

Boston, MA

Senior Assistant, Donor Relations, Dana-Farber Cancer Institute

The Organization

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow’s physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

Position Overview

Senior Assistant, Donor Relations
Dana-Farber Cancer Institute
Boston, MA
Full Remote

The Senior Assistant, Donor Relations supports the full Donor Relations team in providing a comprehensive donor relations program consisting of stewardship, recognition, and events for a large donor base.  The position also manages meetings, calendar, phone messages, correspondence, and key projects for the Assistant Vice President, Donor Relations, and Vice President, Philanthropy Marketing,  including copying and filing of materials; creating Joint Team Meeting agendas for Philanthropy Marketing; acting as back-up to other team assistants; analyzing Trustee e-newsletter for trends; tracking trademark usage and materials; among other duties. Responsible for assisting the entire Division in reaching financial goals.

Embodies Dana-Farber’s Core Values: Impact; Excellence; Compassion & Respect; and Discovery every day.  Adds value to the Dana-Farber community by seeking opportunities to collaborate across the Institute. Fosters an ethical, positive, results-oriented culture founded on open communication.

Dana-Farber is currently in the largest and most ambitious fundraising effort in the Institute’s history – The Dana-Farber Campaign | Defy Cancer. Launched publicly in May 2021, the goal of the $2 billion campaign is to defy cancer at every turn and harness new techniques and technologies to prevent, treat, and defy cancer, resulting in more lives saved, more families intact, more dreams realized. The comprehensive campaign is coordinated around four pillars that build on our strengths and will accelerate our progress – Revolutionary Science, Extraordinary Care, and Exceptional Expertise – as well as the mission critical flexible funds that will allow us to change the face of cancer forever.

Primary Responsibilities:

Provide administrative support to the Assistant Vice President, Donor Relations. Tasks include, but not limited to:

  • Assist the Assistant Vice President in preparation for meetings, including drafting agendas and taking meeting minutes
  • Support the Assistant Vice President in compiling and managing the annual Donor Relations’ budget and expense reports
  • Facilitate the Donor Relations’ procurement card monthly statements; collect receipts and various paperwork necessary for Accounts Payable
  • Order Donor Relations office supplies; assist with the annual Donor Relations stationery order, and maintain inventory of all available stationery
  • Create/maintain organizational and management systems, including digitizing records for Donor Relations
  • Serve as a “super user” of the fundraising databases and reporting software (ClearView, EMS) for Donor Relations, and demonstrate expertise with Excel, Word, and PowerPoint and other management information, productivity, and tracking systems
  • Serve as the Donor Relations point person for Quickbase, an online time tracking system
  • Assemble new employee manuals for incoming Donor Relations staff, including updating and maintaining documents
  • Assist with event related resources, including the Division-wide events calendar, speaker database, pullup banners, and more
  • Manage the Division’s Holiday Card process
  • Assist with coordination of donor events as needed; tasks may include receiving RSVPs, speaking with donors, creating/distributing RSVP lists, printing name tags, generating correspondence, producing mail merged letters/invitations, ordering refreshments, staffing events, providing follow-up materials
  • Assist Donor Relations team with projects, as needed
  • Provide back-up support for front desk, as requested

Provide administrative support to the Vice President, Philanthropy Marketing. Tasks include, but not limited to:

  • Responsible for the Vice President’s meetings, calendar, phone/messages, correspondence, mail, faxes; order supplies; copy and file materials; create and maintain various team lists; maintain list of new hires; post materials on Philanthropy’s DevNet section on the DFCI Online intranet; travel arrangements and appointments with donors and vendors; research gift histories and donor/prospect information; create expense reports and manage reconciliation paperwork for Vice President’s P-card; provide support for meetings; execute research projects; create PowerPoints; maintain up-to-date “How To/ Procedures” documents for the Vice President; etc.
  • Serve as liaison between Vice President and Philanthropy Communications/Digital Marketing/Donor Relations and connect with the combined staff of 75; track staff time in team calendar and Vice President’s Outlook calendar; create agendas and manage details for Vice President’s Joint Team Meetings; track team volunteer time; track team holiday vacation time; assist with administrative on-boarding of new staff
  • Track and analyze usage and trends for the Trustee e-newsletter 5 times a year (4 issues and 1 annual recap).
  • Compile marketing materials and invitations binders for Trustee Philanthropy Committee meetings and for other occasions, as needed
  • Update the DFCI Overview PPT stats/content throughout the year; maintain current version on DevNet
  • Collect samples of marketing materials with registered trademarks and deliver to Office of General Counsel annually
    • Audit JimmyFund.org annually to ensure correct trademark usage

Additionally, execute the following:

  • Maintain a working knowledge of the ClearView, PeopleSoft and other management information and tracking systems; pull data for team, as needed
  • Draft acknowledgements/letters, as needed
  • Write articles for the Impact donor newsletter, as needed
  • Assist Donor Relations/Philanthropy Communications/Digital Marketing teams with various projects, such as research, filing, invitation mailings, donor mailings, signatures for designation term agreements, confirmation calls for events, RSVPs for events, physically staff large Donor Relations-run events, donor signage inventory, track various items as needed, such as DVDs, videos, campaign photo books, marketing collateral, etc.
  • Provide back-up support to Assistant Vice Presidents in Philanthropy Communications/Digital Marketing, and their assistants, during vacations/leaves, or as projects arise
  • Fulfill all duties needed for The Dana-Farber Campaign
  • Maintain confidentiality regarding donor and staffing information
  • Work simultaneously on multiple projects, managing work and requests from the Division, as needed
  • Execute a variety of special projects on an ongoing basis
  • Interact with Philanthropy staff, senior Institute staff and faculty, volunteers, sponsors, donors, and prospects, often this includes highly confidential matters

Qualifications:

Associate degree and/or administrative training degree required. 3-5 years administrative experience.

Superior administrative skills are necessary.  Excellent written and verbal communications skills are critical.  Must be detail-oriented with superior organizational and self-managerial skills, along with the ability to be flexible and to execute a multitude of projects.  A strong understanding and commitment to problem-solving, customer service, marketing, and donor relations is also needed.  A directed and self-starting attitude is preferred.  Solid computer skills and competency in Microsoft Office Suite products (Word, Excel, Outlook, PowerPoint, etc.).  A high degree of confidentiality must always be exercised.

This position will evaluate current programs and create and execute approved plans to expand and diversify the donors and participants for the events assigned in order to broaden our donor base and create even more inclusive events. Experience with diverse donors is a plus. 

For more information and to apply, please visit: https://careers.dana-farber.org/sr_asst_donor_relations

Resume and cover letter required with application submission.

About Dana Farber:
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow’s physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

How To Apply

Please use the link in the job description: https://careers.dana-farber.org/sr_asst_donor_relations

Brookline, MA

Senior Associate, Principal & Major Gifts, Dana-Farber Cancer Institute

The Organization

DFCI DISCLAIMER:
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.  Requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities.  This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

 

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

 

DFCI offers a competitive benefits package including generous healthcare and retirement plans, at minimum 3-weeks’ vacation time in addition to 9 paid holidays, a flexible work environment, and work/life balance. We also provide an array of professional development opportunities.*

*All benefits subject to Institute changes

We’re hiring! Learn more about working in the Division of Philanthropy and view all open positions.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow’s physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong.  As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff.  Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

Position Overview

Senior Associate, Principal & Major Gifts

Dana-Farber Cancer Institute

Brookline, MA

Full Remote: 4-5 days remote/wk

This position is considered remote, up to 1 day in the office at 10 Brookline Place, Brookline, MA each week. DFCI guidelines state that employees must reside in Massachusetts, New Hampshire, or Rhode Island.

The Senior Associate, Principal & Major Gifts provides administrative support to the Vice President of Principal & Major Gifts (PMG) and provides leadership to PMG Assistants. Responsible for assisting the entire Division with reaching financial goals.

Embody Dana-Farber’s Core Values: Impact; Excellence; Compassion & Respect; and Discovery every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute.  Foster an ethical, positive, results-oriented culture founded on open communication.

Dana-Farber is currently in the largest and most ambitious fundraising effort in the Institute’s history – The Dana-Farber Campaign | Defy Cancer. Launched publicly in May 2021, the goal of the $2 billion campaign is to defy cancer at every turn and harness new techniques and technologies to prevent, treat, and defy cancer, resulting in more lives saved, more families intact, more dreams realized. The comprehensive campaign is coordinated around four pillars that build on our strengths and will accelerate our progress – Revolutionary Science, Extraordinary Care, and Exceptional Expertise – as well as the mission critical flexible funds that will allow us to change the face of cancer forever.

 

PRIMARY DUTIES AND RESPONSIBILITIES:

  • Schedule meetings, prepare agendas, compile/create meeting materials, and prep Vice President.
  • Make travel arrangements as appropriate for Vice President.
  • Provide proactive fundraising support to Vice President by tracking portfolio, processing gifts, drafting and proofing acknowledgement/stewardship letters, proposals, call reports and briefings, conducting preliminary research on donors/prospects, helping to complete action items, tracking gift discussions in ClearView, updating next steps for other senior management and faculty as appropriate.
  • Liaise with other teams on behalf of Vice President as appropriate.
  • Provide Boston-based support and necessary materials to members of Palm Beach Office for PMG related projects.
  • Manage regular lists and work with Fiscal & Regulatory Management to ensure accuracy and consistency of revenue totals monthly; oversee production of reports as they roll up from PMG units and Palm Beach including crossover and assists.
  • Run regular reports and prepare monthly/quarterly/annual analyses, proof all PMG planning/reporting documents, draft/proof executive summary of planning/reporting documents for Vice President.
  • Assist in design and production of written material such as charts, proposals, and PowerPoint presentations.
  • Prepare, track, and update materials in support of capital, including regular meetings, updates, decks, and naming opportunities.
  • Manage PMG Proposal Index, maintaining accuracy and completeness of index and library, and sending regular updates.
  • Work with Donor Relations to ensure accurate recognition of PMG donors in annual publication, reviewing all lists.
  • Track all charges to PMG budgets, purchasing cards, calculate preliminary numbers for annual budget revision/planning and present to Vice President, Assistant Vice Presidents, and Fiscal & Regulatory Management.
  • Order office supplies.
  • Maintain hard copy and electronic files for Vice President.
  • Manage Vice President calendar, phone messages, correspondence, and mail.
  • Interact with key donors, prospects and physicians and act as overall liaison with other fundraising teams within the Division of Philanthropy.
  • Track faculty activity in preparation of and during Palm Beach season.
  • Interact with Institute volunteers, sponsors, donors, and prospects on confidential matters.
  • Manage monthly assistants’ meetings to keep PMG assistants up-to-date and on deadline.
  • Participate in interview process and schedule training and oversee on-boarding of new PMG administrative staff.
  • Responsible for assisting the entire department, including other fundraising teams, in reaching financial goals.

 

SUPERVISORY RESPONSIBILITIES:

Reports to Vice President of Principal & Major Gifts. This position has minimal supervision of an occasional temp/intern but will seek major decision-making authority from direct supervisor. However, due to the nature of the tasks, this position requires sound and independent decision-making on a variety of day-to-day issues.  Good judgment is essential for dealing with Institute donors, trustees, senior staff, colleagues, and confidential information.

 

MINIMUM JOB QUALIFICATIONS:

Associate degree and/or administrative training degree and 2-3 years of administrative experience required.  A Bachelor’s degree is preferred.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

The applicant should be poised, mature, and professional to work with a variety of personalities including Institute staff, physicians, trustees, and key donors.  Excellent written and verbal communication skills, expertise with numbers and Excel spreadsheets, as well as strong proofreading skills are necessary.  The candidates should be detail oriented, have fantastic re-organizational skills, and be able to manage and prioritize a variety of projects at once as well as shift gears mid-stream as need be.  He/she should be resourceful, proactive, and thorough, and have a focused, self-starting attitude with the ability to work independently and as a member of the team. Solid computer skills and strong competency in Microsoft Office Suite products are absolutely necessary.  Experience with ClearView plus.  A high degree of confidentiality must always be exercised.

This position will evaluate current programs and create and execute approved plans to expand and diversify the donors and participants for the events assigned in order to broaden our donor base and create even more inclusive events. Experience with diverse donors is a plus.

 APPLICATION REQUIREMENTS: 

Resume and cover letter required with application submission.

To learn more and apply, please visit: https://careers.dana-farber.org/senior_associate_principal_major_gifts

DIVISION OF PHILANTHROPY INCLUSION, DIVERSITY, & EQUITY COMMITMENT STATEMENT:

We’re stronger together.

In the Division of Philanthropy, we believe in the power of different voices. We encourage authenticity and diversity of every individual within our community. Our collective voices – donors, volunteers, staff, and patients alike – allow us to work together towards a world without cancer. Committed to being a place of inclusivity, belonging, and change, these are our core values.

How To Apply

APPLICATION REQUIREMENTS: 

Resume and cover letter required with application submission.

To learn more and apply, please visit: https://careers.dana-farber.org/senior_associate_principal_major_gifts

Ithaca, NY

Associate Dean for Alumni Affairs and Development, College of Engineering, Cornell University

The Organization

Heralded as an “Ivy League university with a Big Ten heart,” Cornell University has earned a reputation as one of the top ten research institutions in the world. Cornell Engineering, the largest and most prestigious engineering school in the Ivy League, is laser-focused on answering the challenges of tomorrow and has set an ambitious goal of $500 million towards the University’s recently announced five-year, $5 billion campaign To Do the Greatest Good. The College’s alumni are known to be among the University’s most dedicated, engaged, and generous givers.

Cornell Engineering’s fundraising totals in the last three to five years illustrate its upward thrust. Two schools were named at the College in the past five years in recognition of $50 million gifts. The College’s almost $60 million in new gift commitments in FY21 is among its highest single year fundraising total, particularly considering the impacts of the global pandemic. The College has the third-largest alumni population of Cornell’s colleges, and among the most philanthropically capable.

Position Overview

Lindauer is proud to partner with Cornell University in its search for an Associate Dean for Alumni Affairs and Development, College of Engineering.

Cornell University is seeking an Associate Dean for Alumni Affairs and Development, College of Engineering to join the institution at a pivotal moment in its fundraising history. The Associate Dean is responsible for planning and implementing an integrated approach to development and alumni relations programs that maximizes support for the College of Engineering, including ten departments and schools. This role serves as chief development officer for, and manager of, the College’s alumni affairs and development program, with responsibility for securing private philanthropic support in excess of $60 million, and aspirationally,$100 million annually. The Associate Dean can manage their own portfolio while also providing strategic vision on the overall direction of the College’s principal gift activity, major gifts work and alumni affairs program.

The ideal candidate will be an entrepreneurial, creative, and strategic fundraising professional that is energized to join and lead a team that has experienced incredible successes, and secured historic gifts, on track to achieve future fundraising records.

How To Apply

To learn more and apply, contact Lindauer Senior Executive Vice President Jill Lasman or Consultant Chandra Montgomery at https://apptrkr.com/2656668.

Seattle, WA

Program Officer, Policy & Advocacy, Perigee Fund

The Organization

Perigee Fund is a philanthropic organization established in 2018 to focus on the early relationships between babies and caregivers, which are the foundation of healthy early development and later life outcomes. Pregnancy and an infant’s first few years of life is a time of immense change, and all families experience new sources of stress during this time. Respect and resources are most essential for Black, Indigenous, and families of color who bear the additional weight of generational trauma, racism, and poverty. When supports and relationships wrap around families, they can more easily tap into the power of joy, strength, healing, and connection. Perigee Fund centers efforts on prenatal-to-age-three families affected by trauma and toxic stress, which are magnified by racial, economic, and gender injustice. With grantmaking and programmatic investments of $25M per year, Perigee Fund focuses on Washington State and national efforts.

Position Overview

Perigee Fund is in search of a Program Officer with deep experience in advocacy and policy who is both a leader and a collaborator and able to work at the intersection of mental health, early childhood, and family economic security. This role cultivates and maintains a distinct portfolio of advocacy and policy grants. The role also engages colleagues inside the organization and across the fields in which the organization works, supporting others to pursue advocacy and policy change as vehicles for advancing Perigee Fund’s prenatal-to-age-three priorities.

Advocacy capacity building, power building and power sharing, and equity, diversity, and inclusion are core to the work. To date, Perigee Fund has chosen to resource partner organizations powered by families, those with lived experience, and those with subject matter/practice expertise to be the visible and vocal advocates. As a philanthropic organization, Perigee has chosen to resource advocates in the field rather than build capacity to be a visible and vocal advocate ourselves. The Program Officer will focus on advocacy and policy and has the latitude to further shape Perigee’s vision, priorities, and the role it plays as an organization.

QUALIFICATIONS OF THE IDEAL CANDIDATE

The ideal candidate brings deep commitment to Perigee’s mission and a strong background in policy advocacy work. They will bring a high level of integrity, thoughtfulness, a commitment to creating equitable and just partnerships and processes, and a collaborative style to the Perigee team. Key qualifications include:

  • Minimum five years of experience working directly in policy advocacy and/or policy making. Preference for significant relevant work experience (8+ years) with strong networks and contacts.
  • Sophisticated technical, strategic, and relationship understandings about how policy gets made in the real world across legislation, appropriations, and administrative/regulatory action.
  • Background in early childhood, maternal and child health, and/or mental health advocacy and policy optional, but highly desired.
  • An understanding of the forces that create systemic inequities and systemic racism.
  • Thorough knowledge and grasp of systems change and the ability to identify and orchestrate the levers of change. Sound judgment and the ability to make complex, multidimensional decisions based on both facts and experience.
  • Track record advancing less visible issues through policy using both direct and leveraged approaches, and exceptional ability to navigate big and little “p” politics.
  • Skilled at power building and power sharing with Black, Indigenous, and People of Color advocacy and policy leaders, community organizations, grassroots advocates, and people with lived experience (e.g., parents/caregivers with young children, birthing people who have experienced perinatal mental health issues, users of safety net services).
  • Highly respected, trusted, and valued in both grasstops and grassroots circles.
  • Skilled in equitable policy analysis.
  • Experience with both federal and state policy a plus.
  • Experience in or familiarity with philanthropy’s role in supporting advocacy and policy a plus.
  • Entrepreneurial and innovative approach that enjoys contributing to a small, talented team with a mighty mission.

The salary range for this position has been set at $130,000 – $150,000 and includes a comprehensive benefits package. The position is based in Seattle, Washington and the expectation is that the Program Officer will be fully based with the team in Seattle. Travel throughout Washington State and the U.S. will be required as the Program Officer builds relationships and engages with partners, particularly to support field building and advocacy efforts.

How To Apply

More information about Perigee Fund may be found at: perigeefund.org

This search is being led by Cara Pearsall, Christine Domingo, and Catherine Seneviratne of NPAG. Due to the pace of this search, candidates are strongly encouraged to apply as soon as possible. Candidates may submit their cover letter, outlining their interest and qualifications, along with their resume via NPAG’s website.

Perigee Fund is an equal opportunity employer and proudly values diversity.

Candidates of all backgrounds are encouraged to apply.

Remote

Black-Led Movement Fund (BLMF) Program Associate, Borealis Philanthropy

The Organization

About Borealis Philanthropy

From Black-led movement-building, to queer and trans liberation, to disability justice and inclusion, community organizers are working every day to bring about transformational change. Borealis Philanthropy exists to listen to, invest in, and support them. Our staff of experts come from the communities we serve, and bring their lived experiences, values, and visions to the work of supporting community-driven change through grantee and funder collaboration.

As a philanthropic intermediary, Borealis Philanthropy builds bridges between funders and organizers by creating opportunities for impact-driven investments. We team with funders to conceive, develop, and implement grantmaking initiatives that resource the many innovative organizations within each of our respective grantmaking funds. In partnering with philanthropy, we remove barriers to funding for grassroots organizations and invest in intersectional movements building a future that serves all of us.

Position Overview

About the Fund

The Black-Led Movement Fund (BLMF) funds powerful local organizations that anchor progressive, Black-led organizing networks, such as the Movement for Black Lives (M4BL), and the movement infrastructure that amplifies their work. The BLMF exists to ensure that Black-led movement organizations have the resources, visibility, infrastructure and leadership capacity to sustain their day-to-day work of fundraising, organizing, advocacy and collective care work needed to combat anti-Black racism, cis-heteropatriarchy and state violence and achieve transformational and lasting change.

Our Values

Responsiveness, Racial Equity, Trust, People-Centered, Curiosity, Boldness

Job Overview

The Program Associate supports programming, administration, grantmaking, and other operational activities for Borealis Philanthropy’s visionary funds. In addition, the Program Associate participates in cultivating relationships, corresponding to and fielding inquiries, conducting research on topics for proposals, and identifying potential donors/grantees, etc.

With clearly defined guidance and the direction of a program officer, the Associate solves routine problems and maintains processes and procedures to ensure effective and efficient operation of programs and fund-related projects.

Responsibilities 

Project Management and Operational Support: The Program Associate provides stellar support to the Fund, including:

  • Providing administrative, logistics, booking accommodations, scheduling, note taking, and planning/ coordination support for program projects, such as meetings, trainings, and webinars
  • Maintaining and supporting the development of tools and resources for program use
  • Maintaining calendar of Fund events and deadlines, and coordinate with organization-wide grantmaking calendar
  • Maintaining and organizing program files, gather analytics, and monitoring program deliverables

Grantmaking Support and Data Management: The Program Associate will be the key point person for ensuring that all data is accurate and that stakeholders, both internal and external, have what they need to support their work. This includes:

  • Tracking and organizing grantee applications and reports in Salesforce database
  • Serving as the liaison with grants management to support the Fund’s grantmaking processes
  • Entering and maintaining contact information for donors, grantees, and collaborative partners in Salesforce database
  • Providing access to the grantee portal for those submitting applications and reports

Communicate and Collaborate: The Program Associate communicates regularly with other Fund staff, other Borealis departments, and with grantees and other external partners, including:

  • Assisting with drafting, reviewing and organizing communications to internal and external audiences
  • Gathering and sharing Fund and grantee-related updates with the Communications department for both short-term projects (grantee spotlights, social media content) and longer-term projects (grant announcements, newsletters, communications planning)
  • Working with the Development department to ensure development plan content is accurate and updated
  • Coordinating with the Finance Department to process contracts, invoices, honorariums, etc.
  • Assisting with researching and tracking updates on emerging trends in philanthropy, advocacy, policy, and other relevant program topics
  • Collaborating with team members and external constituents to support program objectives
  • Monitoring Fund general email inbox and respond to general inquiries from potential grantees

Other Duties: As a member of the Borealis staff, the Program Associate performs certain functions that are not specific to their job, but support the organization as a whole. This includes:

  • Submitting expense reports and timecards by stated deadlines
  • Attending all staff meetings and required trainings and events
  • Participating in organizational development and change processes, including serving on committees or special project teams
  • Support Borealis’ culture and values; align outcomes, practices, and communications within organizational culture
  • Assist with special projects and other duties as assigned

Education & Experience

  • High school diploma required, Associates degree preferred.
  • One-year of experience administering multiple projects/programs; three years of experience preferred
  • Experience using systems and tools such as Salesforce, Zoom, Google Suite, Slack, Asana and Calendly

Competencies (Knowledge, Skills & Personal/ Behavioral Attributes)

  • Ability to organize work, manage time, and build relationships in a virtual environment
  • Ability to communicate clearly and concisely through verbal and written communication
  • Excellent attention to detail and high level of follow-through
  • Commitment to Borealis’ vision and values
  • Ability to organize, manage and analyze data
  • Experience working or volunteering with Black-led, and/or racial justice organizations
  • Experience working within diverse groups or committees towards a shared purpose
  • Event and meeting coordination
  • Strong collaborative spirit
  • Good problem solver that can help a growing team and organization create greater administration efficiencies with our current tools, systems and practices

Work Environment (Conditions and Physical Demands) 

This job operates in a professional, virtual, home office or co-working environment, with occasional local and national travel. This role routinely uses standard office equipment, including laptop computer and cell phone. The employee is generally required to spend long periods of time sitting, typing, and working at a computer. May require the ability to occasionally lift and transport items. Accommodations will be made based on ability and accessibility.

Commitment to Disability, Diversity, Equity, & Inclusion

Borealis is committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, please contact hr@borealisphilanthropy.org. Borealis is an equal opportunity employer and does not discriminate on the basis of race, sex, religion, national origin, gender identity or expression, sexual orientation, disability, age, or any other category protected by local, state, or federal laws. We are committed to building a diverse, equitable, and inclusive staff team. We strongly encourage applicants who are people of color, LGBTQ, women, trans and gender non-conforming people, people with disabilities; and/or formerly incarcerated people.

How To Apply

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