Beaufort, SC

Program Assistant (Beaufort Office), Coastal Community Foundation of SC

The Organization

Paygrade: $38,000 – $40,000

Reports to: Southern Lowcountry Director

Status: Non-Exempt, Full-time employee

Thank you for your interest in joining the Coastal Community Foundation team. Coastal Community Foundation of South Carolina, a 501(c)(3) nonprofit organization, is an Equal Opportunity Employer with offices in North Charleston and Beaufort, as well as four affiliate foundations. We serve all nine counties on South Carolina’s coast: Beaufort, Berkeley, Charleston, Colleton, Dorchester, Georgetown, Hampton, Horry and Jasper counties.

Established in 1974, Coastal Community Foundation works to create vibrant communities by identifying the challenges facing the region and bringing together resources to address them. Coastal Community Foundation is the largest community foundation in South Carolina, managing more than 700 charitable funds established by individuals, families and organizations and awarding tens of millions of dollars in grants and scholarships each year.

Financial resources are among the many tools we employ in our purpose to create vibrant communities. Throughout our history, we have served as a community convener to bring residents and leaders together to tackle major structural challenges, such as housing shortages or inequitable school systems. We also have a long history of helping nonprofits build their capacity, and incubating grassroots causes to provide them with structural support so they grow into fully operational organizations.

Why work for us?

When you join Coastal Community Foundation, you join a dedicated staff and Board of Directors working to be the reason why education, housing and access to opportunities are more equitable; working to be the reason why donors advance positive outcomes in their communities; and working to be the reason why our region thrives, together.

This dedication from our team is one of the main reasons we’ve been successful in earning the trust of communities we serve, and ensuring we adapt to their evolving needs. That is why we are deeply committed to supporting our staff members to ensure their success at work and outside of work. We offer a competitive salary and a full benefits package, including Paid Time Off, Holidays, Insurance (health, dental, vision, life, long-term disability), 401(k), and training and development opportunities.

Diversity, Equity and Inclusion Statement

Inclusion with equity is one of our four core values at Coastal Community Foundation, so we not only work to recruit diverse candidates, we work to ensure our team members have all the tools they need to be successful. Our purpose is most effectively fulfilled through proactively supporting the values of equity, inclusion, and diversity. Diversity may be measured by, but is not limited to, differences in age, ethnicity, race, gender identity, sexual orientation, economic circumstance, class, religion, disability, geography, and profession. We acknowledge and respect the many differences that comprise thriving communities and seek diversity in our staff to ensure that a range of perspectives, opinions and experiences are recognized and acted upon in achieving our purpose.

It is our intention to promote a fully equitable philanthropic sector that justly represents and serves all our constituencies. Therefore, we strongly encourage applications from candidates of color, of LGBTQ+ identity and of other historically marginalized communities.

About this position

The Program Assistant provides primary administrative support for the Southern Lowcountry Director, and secondary support for the Vice President of Grantmaking & Community Leadership.  He/she will manage the calendar and schedule of activities, as well as, support specific grant programs, nonprofit capacity building and community activities, meetings and events.  He/she will respond to grant and program-related requests and questions from potential applicants and others, and assist in volunteer engagement.

Position Overview

Essential Functions

Administrative Duties

  1. Field inquiries (correspondence, email, phone) from nonprofit organizations and others and coordinate responses with a target of one working business day or less.
  2. Make travel and schedule arrangements for Director and Vice President.
  3. Conduct research, compile data and prepare materials for grantmaking programs, nonprofit meetings and events.
  4. Prepare reimbursement and expense reports and submit as directed.

5.              Learn and maintain fluency within grantmaking software, to assist with entry, pull reporting and search for information.

Program Duties

  1. Support and execute productive and rewarding meetings for volunteers and Staff associated with various grantmaking programs.
  2. Assist in planning and implementing departmental events, capacity building workshops, and leadership development initiatives.
  3. Support the Southern Lowcountry Director in the efficient and effective operation of the following programs:

·                                           The Beaufort Fund

·                                           Genesis Grant

·                                           First Time Grant

·                                           Catalyst RPF

·                                           Winthrop Family Fund

·                                           Rural Fellowship

·                                           Capacity Building

General Responsibilities

·         Attend meetings of Grants Committees and Advisory Boards, take minutes, prepare for distribution, and produce a draft copy at most ten days after meeting date.

·         Maintain databases of related Grants Committees, Advisory Boards, and Capacity Building participants as directed.

·         Enter and maintain organizational entries and grant requests in the database, with appropriate documentation.

·         Participate in site visits to applicants, as requested.

·         Generate and transmit correspondence to applicants (including decline, conditional and funding letters and Terms of Grant for grantees).

·         Maintain electronic files of grant programs.

·         Provide primary administrative support for the Southern Lowcountry Director, including preparing reports for CCF’s Board and other committees.

·         Research new organizations to determine their nonprofit status, mission and charitable merit.

·         Compose meeting notes of ad-hoc committees and advisory committees.

·         Provide software-generated reports and analysis of grantmaking and general charitable activity in the service area, as requested and as needed by CCF staff and by the public, to include local nonprofit organizations, national or regional foundation affiliates, auditors, governmental offices or others.

·         Generate grantmaking reports for in-house publications/presentations.

·         Assist donors, Board members, grantees, Professional Advisors, and the general public in a courteous, helpful, and respectful manner.

·         Support CCF’s practice of encouraging diversity, equity, and inclusiveness.

Required Skills/Abilities

  • Proficient in Microsoft Office Suite.
  • Proficient in calendar management.
  • Keen attention to detail and project management.
  • Excellent written and oral skills required.

Education and Experience

·         Bachelor’s degree preferred.

·                 At least two years of administrative/office experience or an Associate’s degree required.

Physical Requirements

·                 Must be able to sit and work at a computer for long periods.

·                 Needs to occasionally move about inside the office to access file cabinets, office machinery, etc. and lift small items (less than 20 pounds).

·                 Constantly operates a computer and other office productivity equipment, such as a calculator, copy machine, and computer printer.

·                 Frequently communicates with colleagues and the public. Must be able to exchange accurate information.

How To Apply

To apply, submit a resume, cover letter, and essay response to the question listed below:

·                 Why do you want to work for Coastal Community Foundation?

Please submit materials to combined in one (1) PDF document by 11:59 p.m. on Thursday, November 5, 2020 for consideration.

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