Minneapolis, MN

Program Administrator, McKnight Foundation
The Organization

The McKnight Foundation, a family foundation based in Minnesota, advances a more just, creative, and abundant future where people and planet thrive. Program interests include regional economic and community development, Minnesota’s arts and artists, education equity, youth engagement, Midwest climate and energy, Mississippi River water quality, neuroscience research, international crop research, and rural livelihoods. Founded in 1953 and independently endowed by William and Maude McKnight, the Foundation has assets of approximately $2.2 billion and grants about $90 million a year.

Designated a Great Place to Work® for its high-trust, high-performance workplace culture, McKnight notes that 100% of its employees said they were proud to work here. Employees love our mission and the chance to take on meaningful, creative work alongside caring, talented colleagues in a beautiful location with great benefits. In addition, McKnight has been recognized as one of the nation’s best workplaces for women and best small workplaces.

Position Overview

Position Purpose

The program administrator will provide shared program and administrative support to the Vice President of Programs and the Director of Learning.

Key Areas of Responsibilities

Provide individual administrative support to the VP of Programs.

  • Assist VP with budget management and tracking.
  • Coordinate creation and production of materials for board meetings.
  • Process and track consulting contracts.
  • Coordinate and craft meeting agendas for meetings initiated by the VP.
  • Manage space requests from groups requiring VP’s participation.
  • Manage and track the VP’s budget.

Provide individual administrative support to the Director of Learning.

  • Support engagement and follow up of learning projects throughout the year. Organize and distill information we may need in partnership with grants management to advance learning.
  • Support the development of ‘systems’ of learning, capturing, distilling, applying learning internally and externally.
  • Support communications from the Director and more broadly from organizational learning projects.

Provide common program and administrative support to the VP of Programs and Director of Learning.

  • Process initial inquiries, grant proposals, grant payment letters and grant agreements as needed.
  • Track and provide due diligence on grant requirements.
  • Maintain calendars and manage appointments, including scheduling for internal/ external meetings and convening’s with community members or grantees.
  • Schedule, attend and coordinate agendas for meetings.
  • Prepare correspondence, emails, meeting materials as needed.
  • Manage meeting space requests from grantee organizations, coordinate logistical support or directly provide support as needed.
  • Assist with travel arrangements and registration for meetings and conferences.
  • Assist with expense reports and visa bill reconciliations.

Knowledge, Skills and Abilities

  • Ability to prepare and/or edit written summaries and analysis.
  • Ability to communicate effectively interpersonally and in a group setting.
  • Skill with computer programs including Word, Excel, and Outlook. Experience using Blackbaud Grantmaking and SharePoint is preferred, but not necessary.
  • Ability to handle heavy workload and meet deadlines.
  • Skill with organization and prioritization of workload.
  • Ability to work autonomously and without a lot of direction.

Required Education and Experience

In addition to the above knowledge, skills, and abilities, the ideal candidate for this position will also possess a bachelor’s degree and a minimum of 2 years related full time professional administrative work experience or a combination of equivalent experience and training. Additionally, preferred candidates will have at least two years’ experience providing administrative support to a senior level, board or board committees. Experience in a foundation, non-profit, or governmental field desirable.

Working Conditions and Physical Effort

  • Work is normally performed in an office work environment.
  • Regular operation of normal office machines (computer and copier) is required.
  • Occasional evenings and weekends are required.

How To Apply

This position closes on March 18, 2019. Apply now.

Salary Range: $28.00-$29.00/hour based on a 37.5 hour week

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