Virtual, US-based

Database and Grants Manager, Philanthropic Partnerships, Health Care Without Harm/ Practice Greenhealth

The Organization

Organizational Overview

Are you passionate about creating real-world change? Are you interested in the link between health, the environment, social justice and equity? Do you enjoy working with a talented, kind, and passionate team? Are you exceptionally well-organized, geek out over organizational technology systems, and appreciate clear project management design and completion? Do you appreciate the flexibility to manage your own schedule and work from home or anywhere that suits you? If yes, this role could be the perfect fit for you.

Health Care Without Harm is an environmental health organization that uses data, advocacy, and local and targeted partnerships to protect individual, public, and planetary health. For more than two decades, we have worked with the health care sector to address the health impacts of climate change as well as build resilient, thriving communities around the world. With offices on three continents and partners around the world, Health Care Without Harm is a leading advocate for environmental health and justice. We are a dedicated team of health and environmental experts, policy specialists, organizers, researchers, communicators, and professionals working on today’s biggest challenges. We are a creative, kind, and passionate team who knows that we are better collectively than we are individually.

Position Overview

Position Description

The Database and Grants Manager will split their time between 1) overseeing HCWH’s donor data management systems, including our donor database (Salesforce) and the development team’s internal shared drive and resources and 2) overseeing our grants management process which is linked to our Salesforce system. This position is a critical contributor to the growing philanthropic partnerships team at HCWH and towards ensuring that the philanthropic partnerships team builds a sustainable stream of funding for the organization.

Primary Objectives

  • Manage HCWH’s donor data management systems; including Salesforce constituent relationship management system and development team shared drives.
  • Manage grant lifecycle and processes.

Essential Functions

  • Management of Salesforce donor CRM database (40%) and internal shared drive

Develop & implement data-related processes, user protocol & procedures HCWH’s Salesforce use;

Oversee and monitor all data entry into and maintenance of the donor database;

Track and capture all funder and donor prospect activity from leadership and staff in Salesforce records;

Ensure that the relationship management system data is up-to-date;

Analyze and report on performance and donor analytics to inform fundraising strategies;

Provide strategic thinking and advice on developing and implementing donor cultivation and stewardship plans based on Salesforce data in line with a Moves Management System (i.e. prospect identification, tracking, and reporting along a continuum);

Ensure coordination between Salesforce activity and accounts with internal fundraising drive materials;

Oversee organization and integration of electronic archival systems for donor information and files; and

Provide training to program staff on Salesforce and the user protocol.

  • Management of grant proposal and report development systems (40%)

Build and maintain strong relationships with program teams as the lead point of contact on the internal funder reports process;

Manage ongoing workplan (in Salesforce) of institutional grant proposal and report deadlines;

Manage development calendar of grant activities to ensure all deadlines related to grants and contracts are met;

Submit all online institutional grant proposal and reports to funder portals; and

Manage the gift entry and report generation process in Salesforce for all donors.

  • Grant report writing (10%)

Draft grant reports for institutional and individual donors as required and/or deemed necessary in conjunction with program team leads.

  • Research on prospective funders and funding opportunities (10%)


  • At least 5 years of development related experience preferred.
  • Intermediate to expert knowledge of Salesforce or similar fundraising CRM systems, Google office, and other technology and computer based programs and skills.
  • Experience working in a fast-paced non-profit and within some type of virtual organization preferred.
  • Bachelor’s degree (or working towards completion of), or commensurate experience.
  • Excellent organizational and project management skills, with the ability to establish and implement systems and identify resources to ensure the successful completion of projects.
  • Ability to think proactively, take initiative and see tasks through to completion with appropriate follow-up.
  • Self-disciplined, action-oriented style that can prioritize tasks to meet deadlines. Strong work ethic.
  • Sound judgment and discretion in handling and securing confidential information, as well as the ability to conduct oneself in a highly professional manner.
  • Flexibility to work as part of a team or independently to meet goals in a fast-paced, deadline-driven department. Self-directed to take action and resolve issues.
  • Ability to establish and maintain positive working relationship with others, both internally and externally to achieve the organization’s goals.
  • Ability to analyze and systematically compile information and to prepare reports and correspondence; comprehend and make inferences from written material; interpret requirements for grant contracts and administration.

What’s In It For You?

  • Work for an organization where the mission is inspiring and your colleagues are passionate and motivated.
  • Work with staff that care deeply for the mission and the network of people carrying out that mission.
  • Play a key role in helping drive growth, influence impact, and advance efforts to create a more sustainable health care sector and community.
  • Be part of an inspirational eclectic network.
  • Fantastic benefits!

How To Apply

To Apply or Inquire

Health Care Without Harm and Practice Greenhealth are committed to seeking and sustaining culturally and ethnically diverse organizations, and to the principles that promote inclusive practices. We are dedicated to building a diverse staff with expertise and interest in serving the mission of the organizations in respectful ways. HCWH is an Equal Opportunity Employer.

To apply, upload a cover letter and resume to Marisa Brasor, Managing Director, Philanthropic Partnerships, via this link.  Questions can be addressed to Only competitive candidates will be invited to participate further in the recruitment process. Position open until filled. Interviewing on a rolling basis.

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